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TO: Mayor Richard C. Irvin
FROM: Lt. Bill Rowley, Aurora Police Department
DATE: May 17, 2023
SUBJECT:
A Resolution to approve the purchase of 48 Tecton jury base armless chairs and 40 Tecton chairs on casters from Group Management Office Furniture of Aurora, Illinois, through the National Cooperative Purchasing Alliance contract #07-116 in the amount of $58,967.40.
PURPOSE:
To purchase replacement chairs for the Aurora Police Department Community Room. These chairs are used by City and police staff, as well as community members, and are being purchased to replace worn chairs that have reached the end of their useful life in the community room.
BACKGROUND:
The 2023 budget included a decision package from the Aurora Police Department to replace chairs in the police department community room. The current chairs in the community room are worn and squeaky to distraction, and many are broken and are at risk of being unsafe for use.
DISCUSSION:
During the budget cycle, it was noted that the chairs in our community room have been in service for over twelve years and were in need of replacement. These chairs receive regular use by both city and police staff, as well as regular community meetings and outside agency training events. We noted that many of our chairs were broken and became concerned that future use would render these chairs unsafe for our public and our staff.
We located Group Management Office Furniture, a local business that participates in the NCPA Cooperative agreement and is a vendor that has provided reliable service to the Aurora Police Department and the City of Aurora in the past. Group Management Office Furniture demonstrated that they are able to meet the needs of the police department and will provide these needed chairs through this turnover period.
A decision package was approved and funding is available in the 2023 budget in account 101-3536-421.61-41.
Local preference does not apply when using a cooperative purchase program.
IMPACT STATEMENT:
This purchase is necessary to replace old and worn equipment. Our staff and community utilize the police department as a resource for education, meetings, and public gatherings and requires a reasonable accommodation that is appropriate and safe for its participants.
RECOMMENDATIONS:
To approve the purchase of 48 Tecton jury base armless chairs and 40 Tecton chairs on casters from Group Management Office Furniture of Aurora, Illinois, through the National Cooperative Purchasing Alliance contract #07-116 in the amount of $58,967.40.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution approving the purchase of 48 Tecton jury base armless chairs and 40 Tecton chairs on casters from Group Management Office Furniture of Aurora, Illinois, through the National Cooperative Purchasing Alliance contract #07-116 in the amount of $58,967.40.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the 2023 budget has approved a decision package to purchase replacement chairs for Aurora Police Department; and
WHEREAS, the pricing for these chairs was received through the National Cooperative Purchasing Alliance contract #07-116; and
WHEREAS, Funds have been budgeted in 2023 in account number 101-3536-421.61-41;)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to approve the purchase of chairs from Group Management Office Furniture, Aurora, Illinois, in the amount of $58,967.40 and the Director of Purchasing to issue the necessary orders.