TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent Fleet & Facilities Maintenance
DATE: July 30, 2019
SUBJECT:
Ratification of payment and expenses to Auto Paint Techniques for various automotive repairs for the remainder of 2019.
PURPOSE:
To obtain authorization to use Auto Paint Techniques for the remainder of 2019 to perform various maintenance and repairs for the City of Aurora fleet.
BACKGROUND:
When body or structural damage to City of Aurora fleet vehicles occurs and is beyond the scope of internal maintenance capabilities, area automotive body repair facilities are contacted to assess damage and provide repair cost estimates. Once three (3) or more estimates are obtained, the Equipment Services Superintendent or designee secures a purchase order and retains the qualified body shop that submitted the lowest estimate.
Auto Paint Techniques (APT), located at 43 E Illinois Ave., Aurora, IL 60505, is an area body shop that consistently provides quality repair services and has surpassed the annual $25,000.00 per vendor threshold.
DISCUSSION:
So far in 2019, the City has compensated APT in the amount of $67,191.54 and APT will likely be retained to provide a portion of the auto body repair services that may arise during the remainder of 2019.
Based on this year’s total to date, but not withstanding a $23,470.11 repair that was carried over from 2018, I am requesting authority to utilize APT for additional 2019 body repairs in an amount not to exceed $32,000.00.
The 2019 budget for account 120-4431-418.38-01 began at $579,400.00 to fund various fleet/equipment repairs. Sufficient funds remain in the account to satisfy payments to Auto Paint Techniques for the remainder of 2019.
Auto Paint Techniques has no outstanding debt with the City.
IMPACT STATEMENT:
N/A.
RECOMMENDATIONS:
That the City Council adopts a resolution authorizing payment to Auto Paint Techniques for the remainder of 2019.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Approve Payment to Auto Paint Techniques for Various City of Aurora Fleet Automotive Body Repairs for the Remainder of 2019.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City of Aurora Fleet consists of numerous vehicles, and
WHEREAS, as needed, area automotive repair facilities are utilized to provide automotive body repairs, and
WHEREAS, Auto Paint Techniques, located at 43 E Illinois Ave., Aurora, IL 60505, is an area automotive body repair facility, and
WHEREAS, Auto Paint Techniques repairs to the City of Aurora Fleet vehicles have exceeded the $25,000.00 annual threshold, and
WHEREAS, it is projected that $32,000.00 will be required to utilize Auto Paint Techniques services for the remainder of 2019, and
WHEREAS, Sufficient funds remain in account 120-4431-418.38-01 to satisfy payment to Auto Paint Techniques for the remainder of 2019, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to approve additional payment and expenses to Auto Paint Techniques for automotive body repairs to the City of Aurora Fleet, for the remainder of 2019, in an amount not to exceed $32,000.00.