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TO: Mayor Robert J. O’Connor
FROM: Jim Birchall, Superintendent of Central Services
DATE: April 10, 2017
SUBJECT:
Replace the upper roof on the Elmslie Building located at 1 S. Broadway.
PURPOSE:
Per our deferred maintenance study performed by Performa, the next roof that needs replacement is the Elmslie high roof.
BACKGROUND:
We have had numerous patch roofing repairs to the Elmslie high roof. The parapet wall repairs were completed on the Elmslie building in 2015, this needed to be done prior to replacing the roof. A decision package was approved to do the roof in 2017.
DISCUSSION:
We have an approved decision package to do the roof this year. This money is located in 101-1715-417-3805. The cost to do the roof is $51,700.00. We recommend an allowance of $10,000 for a contingency which bring the total to $61,700.00. We recommend that this roof job should be awarded to F.H. Paschen in the amount of $61,700.00. Once the job is completed the roof will have a 20 year manufacturer full system warranty.
IMPACT STATEMENT:
There will be a temporary right lane closure for approximately 40 minutes between 5:00 a.m. - 6:00 a.m. in order to load the roofing materials onto the roof. We will work with the Street Department and notify Police and Fire regarding the lane closure.
RECOMMENDATIONS:
I recommend that we move forward with this roofing project at 1 S. Broadway.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing a Contract with F.H. Paschen in the amount of $61,700.00 for roof repair of the City's Elmslie Building at 1 South Broadway in Aurora.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, per our preventative maintenance study performed in 2015 by Performa, the Elmslie high roof has reached the end of its life cycle. It is the next roof in the preventative maintenance plan to be replaced, and this repair will give this roof a 20 year warranty; and
WHEREAS, F.H. Paschen's bid on this roof project was for $51,700.00, with an added $10,000.00 for contingencies would bring the not to exceed amount for this work to $61,700.00, payable from account 101-1715-417-3805.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the roofing project at 1 S. Broadway, the Elmslie Building is awarded to F.H. Paschen, located at 5515 North East River Rd., Chicago, IL, in a not to exceed amount of $61,700.00, and the Director of Procurement is hereby authorized to sign a contract for such work.