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TO: Mayor Thomas J. Weisner
FROM: Andrew D. Feuerborn, Police Technical Services Director
DATE: June 10, 2015
SUBJECT:
Resolution Authorizing the Purchase of Cisco networking and server equipment maintenance for the Aurora Police Department in the amount of $44,046 from Sentinel Technologies, Inc. of Downers Grove, Illinois.
PURPOSE:
This purchase would extend existing maintenance on select equipment which is coming off a multi-year contract with Cisco. This limited subset of equipment will be renewed for the period of time necessary to bring the maintenance coverage for these items in alignment with the larger quantity of Cisco equipment which will be renewed in 2016.
This maintenance renewal covers critical network and server hardware currently in use by the Police and Fire Departments. The renewal of this maintenance is part of a larger renewal process underway by the entire IT Department and On-Light Aurora. All three renewals were negotiated jointly with Sentinel and Cisco over the course of several months in an effort to attain the best discount and in an effort to audit the City's primary network infrastructure.
BACKGROUND:
Maintenance for the equipment is provided directly by Cisco and includes hardware replacement, software updates, fixes, and security patches. Continued Cisco maintenance on this equipment is necessary to maintain secure, efficient and consistent network operations for the Police and Fire Departments.
Cisco and Sentinel have assisted the City in completing a network assessment. This assessment has allowed the City to identify Cisco equipment that could come off maintenance, have reduced maintenance coverage as well as equipment that either needed to be added or continued with maintenance.
DISCUSSION:
The proposed maintenance renewal will be purchased from Cisco, through Sentinel Technologies, Inc. of Downers Grove, Illinois. Cisco has extended a discount level via Sentinel not available through other means to the City. Cisco has named Sentinel Technologies, Inc. as the preferred reseller of these products at this discount level for the City of Aurora as such this purchase is recommended as a sole source purchase. Attached to this submission is a sole source affidavit as well as a quote for the renewals.
Sufficient funds are available for this purchase in the 2015 budget in the following General fund accounts, 101-1233-419.38-07, 101-1233.419.38-26, as well in the Shape fund under 255-1233-419.38-07.
IMPACT STATEMENT:
It is not anticipated that the approval of this professional service contract will have an impact on other City Departments or other outside agencies.
RECOMMENDATIONS:
Recommend the City Council approve the resolution to purchase Cisco networking and server equipment maintenance for the Aurora Police Department from Sentinel Technologies, Inc. of Downers Grove, Illinois in the amount of $44,046.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Purchase of Cisco networking and server equipment maintenance for the Aurora Police Department in the amount of $44,046 from Sentinel Technologies, Inc. of Downers Grove, Illinois.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora Police and Fire Departments utilizes Cisco networking and server equipment to support critical operations; and
WHEREAS, the maintenance of Cisco equipment requires a support contract with Cisco to obtain software updates, fixes and security patches; and
WHEREAS, Cisco is the only qualified vendor to provide this level of maintenance and support; and
WHEREAS, Cisco and the City have chosen Sentinel Technologies, Inc. as the primary value added reseller of Cisco equipment and services for the City of Aurora; and
WHEREAS, Cisco and Sentinel have negotiated a favorable pricing and savings for this maintenance renewal; and
WHEREAS, the City's 2015 budget provides sufficient monies for this purchase in accounts 101-1233-419.38-07, 101-1233-419.38-26, and 255-1233-419.38-07; and
WHEREAS, pursuant to Aurora Code Section 2-335(a)(3) the desired product is provided by only one source in this situation; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: The City authorize the purchase of Cisco maintenance for select server and networking hardware in the amount of $46,046 through Sentinel Technologies, Inc. of Downers Grove, Illinois for the Aurora Police and Fire Departments and does hereby further authorize its Purchasing Director to issue the necessary orders to implement purchase of same.