cover
TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: December 16, 2021
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Wight & Company, 2500 North Frontage Road, Darien, IL, 60561 in the amount of $119,600.00 to develop a Master Plan for Phillips Park and Zoo.
PURPOSE:
To enter into an agreement with Wight & Company to begin Master Planning of improvements to Phillips Park and Zoo.
BACKGROUND:
For parks with considerable size and amenities such as Phillips Park, the best was to evaluate existing layout, facilities, and infrastructure and determine the proper scope and sequence of improvements is through the development of a 10-year Master Plan. In order to begin this process, the City recently published two Requests for Qualifications (RFQ) to begin the process of selecting a Master Planning consultant.
DISCUSSION:
The first of the two RFQ's, which is the subject of this request, includes Master Planning for the entire park (including the zoo but excluding the golf course and water park). The City received five responses to this request, of which three were selected as finalists. Following interviews of the three finalists, City staff selected Wight & Company, who provided the attached cost proposal in the amount of $118,800 plus (not to exceed) $800 in reimbursable expenses.
Because these Master Planning services were not included in the 2022 Capital Budget but are a prerequisite to properly executing the two budgeted Capital Projects for the park/zoo, funding for this contract will be split proportionately between the accounts allocated to fund the two projects ($23,900 from account 340-4441-451.73-43 (CIP F052) and $95,700 from account 287-4440-451.73-43 (CIP F056)).
It is worth noting that the second RFQ was specific to the Golf Course, as it was determined that golf course master planning is typically performed by consultants specific to that industry. The City received three responses to that request, and selected Martin Design Golf as the best qualified consultant. A contract for their services in the amount of $17,000 will be awarded in January 2022 and will be funded similarly by the accounts allocated to fund the five budgeted golf fund CIP's.
Inclusion of the waterpark in the Master Planning was deemed unnecessary at this time.
IMPACT STATEMENT:
The development of a Master Plan at Phillips Park will allow the City to properly evaluate existing layout, facilities, and infrastructure and determine the proper scope and sequence of improvements.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to enter into an agreement with Wight & Company, 2500 North Frontage Road, Darien, IL, 60561 in the amount of $119,600.00 to develop a Master Plan for Phillips Park and Zoo.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City received five responses to a Request for Qualifications to provide Master Planning services for Phillips Park and Zoo; and
WHEREAS, three finalists were interviewed and Wight & Company was selected to provide a cost proposal; and
WHEREAS, these services were not included in the 2022 Capital Budget but are a prerequisite to properly executing the two budgeted Capital Projects for the park/zoo, so funding for this contract will be split proportionately between the accounts allocated to fund the two projects ($23,900 from account 340-4441-451.73-43 (CIP F052) and $95,700 from account 287-4440-451.73-43 (CIP F056); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: A resolution authorizing the Director of Purchasing to enter into an agreement with Wight & Company, 2500 North Frontage Road, Darien, IL, 60561 in the amount of $119,600.00 to develop a Master Plan for Phillips Park and Zoo.