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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, Engineering Coordinator
DATE: June 28, 2023
SUBJECT:
Resolution Authorizing the Execution of an Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District describing the cost sharing of the W. Illinois Ave to Orchard Ave water main improvements project and city water main easement required for the proposed location of the water main. Approval is requested at the July 11, 2023 City Council meeting.
PURPOSE:
To obtain City Council approval for cost sharing of the water main improvements and conveyance of a city water main easement.
BACKGROUND:
The water main improvement project is needed to replace the existing water main that has a history of breaks and extend it to Orchard Avenue to provide a water main loop and improve water quality. Both agencies met this winter to discuss the need for this project, cost sharing responsibilities and the requirement of a city water main easement. The proposed Intergovernmental Agreement addresses those needs and concerns.
DISCUSSION:
Eight bids were received by the City, opened, and read aloud on May 31, 2023. The lowest responsible bid in the amount of $402,861.00 was submitted by Stokes Excavating Inc. The water main improvements will be funded with account 510-4058-511-73-02 (IC076 & IC080) which has a 2023 budget amount of $11,950,000.00. A portion of this water main is located on the property of and is the responsibility the Fox Valley Park District at 101 W. Illinois Avenue. The Fox Valley Park District is committing to paying for 20% of the project ($80,572) to cover the portion of the water main which is their responsibility as detailed in this proposed Intergovernmental agreement. The proposed Intergovernmental Agreement with the Fox Valley Park District, City water main plat of easement, and temporary construction easement are attached as exhibits A, B and C respectively. The construction contract with Stokes Excavating will be presented to the Infrastructure & Technology Committee on 6/26 for approval as a separate resolution also on track to be concurrently approved at the 7/11 City Council meeting.
IMPACT STATEMENT:
By not approving this agreement, the residents on Orchard Avenue will continue to have reduced water quality and the facility 101 W. Illinois Avenue owned by the Fox Valley Park District will be at a higher risk of being impacted by a potential water main break.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Building, Zoning, and Economic Development Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing the Execution of an Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District describing the cost sharing of the W. Illinois Ave to Orchard Ave water main improvements project and city water main easement required for the proposed location of the water main.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the water main improvement project is needed to replace the existing water main that has a history of breaks and extend it to Orchard Avenue to provide a water main loop and improve water quality; and
WHEREAS, the Intergovernmental Agreement addresses the need for this project, cost sharing responsibilities and the requirement of a city water main easement; and
WHEREAS, the construction contract with Stokes Excavating is also on track to be concurrently approved at the 7/11 City Council meeting; and
WHEREAS, the water main improvements ($402,861.00) will be funded with account 510-4058-511-73-02 (IC076 & IC080) which has a 2023 budget amount of $11,950,000.00; and
WHEREAS, the Fox Valley Park District is committing to paying for 20% of the project ($80,572) to cover the portion of the water main which is their responsibility as detailed in this proposed Intergovernmental agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Authorizes the execution of the attached Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District describing the cost sharing of the W. Illinois Ave to Orchard Ave water main improvements project and city water main easement required for the proposed location of the water main.