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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: May 13, 2024
SUBJECT:
A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with Ardmore Roderick in the not to exceed amount of $181,368.00 for the 2024 City Wide Resurfacing Projects.
PURPOSE:
This Engineering Agreement will provide Construction Inspection and Material Testing Services for the 2024 City Wide Resurfacing Projects.
BACKGROUND:
The City plans to resurface 38.4 lane miles of streets for over $8.9 million across 2 Citywide Roadway Resurfacing projects. City staff takes the lead on construction observation and administering the project during construction. In order to oversee construction including inspections, work layout and fully document work, the City will require an experienced Resident Engineer to assist city staff with this project. Material Testing is also required to document work in accordance with Illinois Department of Transportation (IDOT) standards.
DISCUSSION:
The City published a Qualifications Based Selection (QBS) for the Resident Engineer services on March 19, 2024. Eight (8) firms submitted their statement of qualifications (SOQ). Staff reviewed the SOQs and determined that Ardmore Roderick of Downers Grove, IL was the most qualified with the top 3 firm's scores attached as Exhibit 'B'.
This followed the Request for Qualifications process and is not subject to the local preference policy.
The attached Engineering Services Agreement from Ardmore Roderick noted as Exhibit 'A' provides an experienced full time Resident Engineer for up to 1,300 hours and additional fees for a sub-consultant to provide Material Testing. Ardmore Roderick will assist the Engineering Department with construction supervision on the 2024 City Wide Resurfacing projects as detailed in the scope of services in an amount not to exceed $181,368.00. This agreement includes some additional hours to potentially cover inspections and material testing on other City-wide projects including the R.O.W. Improvement Program.
The 2024 City Budget has budgeted $181,368.00 in CIP GB097 / Account No. 340-4060-431.73-91 (Capital Improvements Fund) for these services.
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with Ardmore Roderick in the not to exceed amount of $181,368.00 for the 2024 City Wide Resurfacing Projects.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to retain an additional Resident Engineer to assist with construction supervision for the 2024 City Wide Resurfacing Projects; and
WHEREAS, the City published a Qualifications Based Selection (QBS) for the 2024 City Wide Resurfacing Phase III Construction Engineering Services on March 19, 2024. Eight (8) firms submitted their statement of qualifications (SOQ). Staff reviewed the SOQs and determined that Ardmore Roderick of Downers Grove, IL was the most qualified; and
WHEREAS, there is a need for an Engineering Agreement with Ardmore Roderick, 1307 Butterfield Road, Suite 424, Downers Grove, IL 60515 in an amount not to exceed $181,368.00, a copy of which Agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, the 2024 City Budget has budgeted $181,368.00 in CIP GB097 / Account No. 340-4060-431.73-91 (Capital Improvements Fund) for this project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Clerk and Director of Purchasing are hereby authorized to execute the Engineering Agreement with Ardmore Roderick as set forth in Exhibit 'A'.