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TO: Mayor Richard C. Irvin
FROM: Roopa Anjanappa, Civil Engineer
DATE: March 2, 2023
SUBJECT:
Resolution authorizing the execution of a Phase II Engineering Agreement with Baxter and Woodman, Inc., maximum amount of $39,412.00 and appropriating Motor Fuel Tax Funds for Montgomery Road and Kautz Road Traffic Signal Installation project.
PURPOSE:
To execute the Phase II Engineering Agreement with Baxter and Woodman, Inc., and to Appropriate Motor Fuel Tax (MFT) Funds for MFT Section Number 22-00353-00-TL by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
A request from area residents initiated the study by City staff for making the improvements. The project will help facilitate safe vehicular movement through the intersection and provide safe crossing of the pedestrians/bicyclists across Montgomery Road.
DISCUSSION:
The project will consist of installing new traffic signal at the intersection of Montgomery Road and Kautz Road, updating ADA ramps, striping and other pertinent improvements needed as determined during design phase
Due to the anticipated low Phase 2 contract value, the need to begin the design phase in order to let the project this year (summer) and based on consultant's availability, Baxter and Woodman, Inc. was selected to conduct phase 2 design engineering for this project. Since Motor Fuel Tax funds are being utilized, IDOT review and approval will be necessary for this project.
The project uses Motor Fuel Tax (MFT) Funds and would need appropriating the funds.
City's 2023 budget provides funds through the following account:
GC 081 Montgomery Rd & Kautz Rd 203-4020-417-76-39 $39,412.00
IMPACT STATEMENT:
Maintenance & energy costs for proposed traffic signal, approximately $260 per month.
RECOMMENDATIONS:
Staff recommends approval of agreement and appropriation of MFT funds.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of a Phase II Engineering Agreement with Baxter and Woodman, Inc., maximum amount of $39,412.00 and appropriating Motor Fuel Tax Funds for Montgomery Road and Kautz Road Traffic Signal Installation project with MFT Section # 22-00353-00-TL.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, City desires to install traffic signals at the intersection of Montgomery Road and Kautz Road.
WHEREAS, Phase II engineering is needed to prepare plans, specifications, cost estimates and get State (IDOT) approval to bid the project, for which Baxter and Woodman, Inc., has submitted Phase II agreement in the maximum amount of $39,412.00 (attached as Exhibit A).
WHEREAS, there is a need to appropriate Motor Fuel Tax (MFT # 22-00353-00-TL) funds for this project in the amount of $39,412.00, a copy of which resolution is attached for approval as Exhibit B.
WHEREAS, the City of Aurora fiscal year 2023 budget provides funds through the following account:
GC 081 Montgomery Rd & Kautz Rd 203-4020-417-76-39 $39,412.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that Phase II Engineering Agreement with Baxter and Woodman, Inc. in substantially the same form as attached to this Resolution as Exhibit 'A' in the amount of Thirty nine thousand four hundred twelve dollars ($39,412.00) shall be and hereby is approved; and further
BE IT RESOLVED, that Thirty nine thousand four hundred twelve dollars and zero cents ($39,412.00) of available MFT Funds, Motor Fuel Tax Section Numbers 22-00353-00-TL shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Mayor and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Improvement Under the Illinois Highway Code, Form (BLR 09110)” attached to this Resolution as Exhibit 'B'.