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TO: Mayor Thomas J. Weisner
FROM: Jason Bauer, Engineering Coordinator
DATE: April 15, 2016
SUBJECT:
Requesting approval of a professional services agreement with ADS Environmental Services to provide a water system leak detection analysis of the City of Aurora's system over a three period and to provide on-call detection services when emergencies arise. The rates of the on-call detection services were also established in the proposal and will vary based on the needs of the system. The contract is for an amount not to exceed two hundred thirty-six thousand, six hundred forty dollars and thirty-two cents ($236,640.32) for a three year term, with extensions based on mutual agreement between the City and the consultant.
PURPOSE:
Leak detection programs are commonly instituted to pinpoint the locations of existing leaks in the system preventing those leaks from turning into larger breaks in the system resulting in more costly repairs of the system and unplanned loss of water to the users. The discovery and repair of leaks also goes a long way to eliminate unaccounted water loss from the City's water system.
BACKGROUND:
The City has used ADS Environmental Services in the past and has been satisfied with the services they provided. The City is also utilizing another leak detection contractor currently to locate any repairs required in the system along the roadways to be resurfaced this summer.
DISCUSSION:
The leak detection analysis of the City's water system is critical to the management and maintenance of the system and service provided to the City's residents. The project will be funded by account 510-4063-511-38-47. The attached Exhibit "A" shows the three proposals for these services that were received and that ADS Environmental Services was the lowest bidder. The fees for 2016, 2017, & 2018 are not to exceed $76,448.00, $78,848.00, & $81,344.32.
IMPACT STATEMENT:
The PSA will not have any impact on the General Public, or other City departments and divisions other than the Water & Sewer Division which will be managing the Contractor and possibly completing repairs to many of the leaks located.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Alderman O’Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into a 2016-2018 professional services agreement for water system leak detection services with ADS Environmental Services, 935 W. Chestnut Street, Suite 415, Chicago, IL 60642 for an amount not to exceed two hundred thirty-six thousand, six hundred forty dollars and thirty-two cents ($236,640.32), with extensions based on mutual agreement between the City and the consultant.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The leak detection analysis of the City's water system is critical to the management and maintenance of the system and service provided to the City's residents,
WHEREAS, the attached Exhibit "A" shows the three proposals for these services that were received and that ADS Environmental Services was the lowest bidder, and
WHEREAS, the attached Exhibit "B" shows the proposal submitted by ADS Environmental Services, and
WHEREAS, the fees for 2016, 2017, & 2018 are not to exceed $76,448.00, $78,848.00, & $81,344.32, and
WHEREAS, the project will be funded by account 510-4063-511-38-47.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the Director of Purchasing to enter into a 2016-2018 professional services agreement for water system leak detection services with ADS Environmental Services, 935 W. Chestnut Street, Suite 415, Chicago, IL 60642 for an amount not to exceed two hundred thirty-six thousand, six hundred forty dollars and thirty-two cents ($236,640.32), with extensions based on mutual agreement between the City and the consultant.