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TO: Mayor Thomas J. Weisner
FROM: Stephen K. Andras, P.E.
DATE: March 7, 2014
SUBJECT:
A Resolution Authorizing the Execution of an Agency Agreement with the State of Illinois Department of Transportation for the Funding of the Clean & Seal Joints on Runway 15/33 Project.
PURPOSE:
To obtain City Council approval to authorize the execution of the Agency Agreement with the Illinois Department of Transportation Division of Aeronautics for the funding of the Clean & Seal Joints on Runway 15/33 Project.
BACKGROUND:
The City Council approved payment in the amount of $38,000 for the engineering design of this project under resolution R13-342. This payment will count toward our local share. Bids for this project were received on January 17 of this year through the Illinois Division of Aeronautics (IDA). In order for the IDA to award this project it is necessary to execute an Agency Agreement with the City of Aurora.
DISCUSSION:
The Agency Agreement outlines the cost sharing for this project. The total project cost is $592,594.25. The Federal share is $541,441.03 (91%) and the Local share is $51,153.22 or about 9% (see Project Status Report exhibit 1).
The Project Status Report indicates a shortfall of $90,416.03. This amount has not yet been released as part of the airport's 2014 Non-Primary Entitlement money which will be released later this year. Consequently, the City of Aurora will be required to front-fund our local share plus the 2014 entitlement shortfall in the amount of $141,570.00. The balance of this amount and our local share will be refunded once the project is complete.
The State of Illinois will act as our agent on this project. We will submit our local share to the State. Once received, they will make all disbursements of funds under this grant.
A budget amendment has been processed in the amount of $600,000 for this project. Expenditures will be made out of the Airport Fund Account No. 504-1810-433.73-25.
IMPACT STATEMENT:
This project should have no adverse impact to the City of Aurora and should reduce the ongoing cost of maintaining the airport infrastructure.
RECOMMENDATIONS:
We respectfully request that you forward this agreement to the Finance Committee for their review and favorable recommendation.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the Mayor and City Clerk to Execute an Agency Agreement Between the State of Illinois and the City of Aurora for Funding of the Clean and Seal Joints on Runway 15/33 Project at the Aurora Municipal Airport.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the City needs to perform repairs to portions of Runway 15/33 and its Taxiway at the airport to enhance safety and to prevent future deterioration; and
WHEREAS, the project will be funded under the Airport Improvement Plan at a local cost of 9% of the total project cost; and
WHEREAS, the total project cost is $592,594.25 and the City's cost is $51,153.22 and will be paid for out of account #504-1850-433.73-25)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized and directed to approve the Agency Agreement for funding the Clean and Seal Joints on Runway 15/33 Project at the Aurora Municipal Airport.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Agency Agreement
Project Status Report