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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent, Fleet & Facilities Maintenance
DATE: March 8, 2022
SUBJECT:
2022 Vehicles Purchase
PURPOSE:
To obtain authorization to purchase a replacement and an additional vehicle to ensure the continued readiness of the City of Aurora Fleet.
BACKGROUND:
The Fleet Maintenance Division monitors the City of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, and/or are incapable of performing intended functions. Vehicles identified for replacement are either sold, traded, or where possible, reassigned to lesser roles.
Two aerial forestry trucks are approved for purchase in the 2022 City of Aurora Budget. Unit 48-329, equipped with a sixty-five foot (65') aerial apparatus, is approved for replacement and a decision package is approved for the procurement of an additional forty foot (40') aerial forestry truck.
The City of Aurora participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles and equipment. This program bids vehicles and equipment for purchase, which allows the City to satisfy our own bidding process with less effort and use a greater purchasing power to get lower prices.
DISCUSSION:
Using Sourcewell contract 012418-ALT, Altec Industries, Inc. has proposed to supply a replacement truck equipped with a sixty-five foot (65') aerial apparatus for $186,695.00 and an additional truck, equipped with a forty foot (40') apparatus, for $159,234.00. The quotations and images of the trucks are attached.
The quoted prices totaling $345,929.00 include the two trucks along with all requested options. Vehicle graphics, communication devices, and minor add-on accessories will be procured and installed through the Fleet Maintenance Division.
$355,500.00 is budgeted in account 340-4460-431.75-10 for the purchase of the two trucks.
Altec Industries, Inc. is not indebted to the City.
IMPACT STATEMENT:
n/a.
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the purchase of a replacement and an additional aerial forestry truck for the City of Aurora fleet from Altec Industries Inc. for $345,929.00.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of one replacement and one additional aerial forestry truck for the City of Aurora fleet from Altec Industries Inc. for $345,929.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, two aerial forestry trucks are approved for purchase in the 2022 City of Aurora Budget. Unit 48-329, equipped with a sixty-five foot (65') aerial apparatus, is approved for replacement and a decision package is approved for the procurement of an additional forty foot (40') aerial forestry truck; and
WHEREAS, the City of Aurora participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles and equipment; and
WHEREAS, Altec Industries, Inc. has proposed to supply a replacement truck equipped with a sixty-five-foot (65') aerial apparatus for $186,695.00 and an additional truck equipped with a forty-foot (40') apparatus for $159,234.00; and
WHEREAS, $355,500.00 is budgeted in account 340-4460-431.75-10 for the purchase of the two trucks;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the City Council adopts a resolution authorizing the purchase of a replacement and an additional aerial forestry truck from Altec Industries Inc. for $345,929.00 which is hereto and made a part of and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.