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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: September 14, 2021
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Integral Construction, Inc., 320 Rocbaar Drive, Romeoville, IL, 60446 in the amount of $232,000.00 for the Phillips Park Golf Pro Shop Addition.
PURPOSE:
To enter into an agreement with Integral Construction, Inc., 320 Rocbaar Drive, Romeoville, IL, 60446 in the amount of $232,000.00 for the Phillips Park Golf Pro Shop Addition.
BACKGROUND:
This project consists of modifications to the existing clubhouse and a 700 square foot, single story addition that will house two golf course simulators. These are becoming quite popular and allow for revenue to be generated at the golf course year-round.
The project was originally budgeted in 2020 and the City retained the services of a Structural/Architectural design firm to draft the plans and specifications that year. However, construction was put on hold due to financial concerns related to the COVID-19 pandemic. The pandemic then also prevented the City from constructing the project in 2021 when the budget was finalized in late 2020.
On July 13, 2021, City Council (following Finance Committee and COW approval), approved a request to obtain bids to construct the project this fiscal year.
DISCUSSION:
The invitation to bid was published and four bids were read aloud on August 18, 2021. Of the four bids received, Integral Construction, Inc. was determined to be the lowest responsible bidder in the amount of $232,000.00 (see attached bid tabulation).
In order to get this project constructed in 2021, a budget amendment to this year's Capital Budget will be required. Once this amendment is completed, the required funding will be transferred from account 340-4460-431.73-99.
This bid was subject to Local Preference but was not a factor as no local companies submitted bids.
IMPACT STATEMENT:
Positive impacts of this project include year-round revenue generation and access for the public. Negative impacts of this project will be minimal, and the clubhouse will remain open to the public during construction. No additional staff will be required.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Integral Construction, Inc., 320 Rocbaar Drive, Romeoville, IL, 60446 in the amount of $232,000.00 for the Phillips Park Golf Pro Shop Addition.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Four bids for the Phillips Park Golf Pro Shop Addition were received; and
WHEREAS, Integral Construction, Inc., 320 Rocbaar Drive, Romeoville, IL, 60446 was the low bidder in the amount of $232,000.00; and
WHEREAS, a budget amendment to this year's Capital Budget will be required and once this amendment is completed, the required funding will be transferred from account 340-4460-431.73-99; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: A resolution authorizing the Director of Purchasing to enter into an agreement with Integral Construction, Inc., 320 Rocbaar Drive, Romeoville, IL, 60446 in the amount of $232,000.00 for the Phillips Park Golf Pro Shop Addition.