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TO: Mayor Richard C. Irvin
FROM: Steve Andras, P.E., Airport Manager
DATE: February 7, 2024
SUBJECT:
A request authorizing the City of Aurora to amend an engineering consultant agreement with Crawford, Murphy and Tilly, Inc. for construction phase engineering services for the Phase 2 Airfield Pavement Rehabilitation Project (ARR-4648) located at the Aurora Municipal Airport.
PURPOSE:
To obtain approval for an amendment to a consultant agreement for construction phase engineering work associated with the Airfield Pavement Rehabilitation Phase 2 Project.
BACKGROUND:
The City of Aurora City Council passed resolution R19-347 in September of 2019, authorizing the Mayor and City Clerk to enter into a consultant agreement in the not-to-exceed amount of $87,100.
During construction, the contractor for this project required a significant amount of coordination with Crawford, Murphy and Tilly, Inc. for pavement mix design issues, multiple submittals and rejections of materials, shop drawing reviews and general on-stie observation.
The total cost for this additional consulting work is $52,900 and is eligible for reimbursement under the Airport Improvement Program (AIP). The typical 90% Fed., 5% State and 5% Local participation applies leaving the City of Aurora's cost for this work at $2,645. In order to process the reimbursement, the City of Aurora is required to pay the consultant (CMT) the full amount of $52,900.
This payment will exceed the previously approved not-to-exceed amount by more than $50,000 and therefore requires City Council approval.
DISCUSSION:
Work was completed in 2023, funds are available in account 504-4454-433.73-99 to pay for work.
IMPACT STATEMENT:
The approval of this amendment will have no negative impact to the City of Aurora.
RECOMMENDATIONS:
We respectfully request that you forward this request to the Building, Zoning and Economic Development Committee for their review and favorable recommendation.
cc: Building, Zoning and Economic Development Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution for an Amendment to an Engineering Agreement for Construction Phase Engineering Services with Crawford, Murphy and Tilly, Inc. for the Phase 2 Airfield Pavement Rehabilitation Project (ARR-4648) at the Aurora Municipal Airport in the amount of $52,900.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the City Council of the City of Aurora passed resolution R19-347 authorizing the Mayor and City Clerk to enter into a contract with Crawford, Murphy and Tilly, Inc. for construction engineering services; and
WHEREAS, additional construction consulting work was required in the amount of $52,900; and
WHEREAS, this work is eligible for reimbursement through the Airport Improvement Program with a cost participation of 90% federal, 5% state and 5% local resulting in a cost to the City of Aurora of $2,650; and
WHEREAS, 2023 funds are available in account 504-4454-433.73-99 to pay the full amount of the additional cost.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Mayor and City Clerk are hereby authorized and directed to execute an Amendment to an Engineering Agreement for Construction Phase Engineering Services with Crawford, Murphy and Tilly, Inc. for the Phase 2 Airfield Pavement Rehabilitation Project (ARR 4648) at the Aurora Municipal Airport in the amount of $52,900