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TO: Mayor Richard C. Irvin
FROM: Kurt Muth P.E., Engineering Coordinator
DATE: May 28, 2019
SUBJECT:
A Resolution to award the Garfield Avenue Sewer Separation project to Superior Excavating Co. located in Wards 4 and 5.
PURPOSE:
To install new storm sewer removing stormwater from the combined sewer system along seven blocks of Garfield Avenue west of Le Grande Boulevard.
BACKGROUND:
A new storm sewer will be installed to remove these surface drainage flows from the combined sewer system. The downstream 60" storm sewer was installed in 2001 with the intention of eventually being extended to the west. A future second phase will involve extending the sewer north on Randall Road to W. Downer Place and then west to Rosedale Avenue. Separate storm sewers have also been previously installed on Randall Road and Evanslawn Avenue that are currently connected to the combined sewer system because storm sewer outlets were not available at that time. These storm sewers will be removed from the combined sewer system once phase 2 is completed. In addition, a homeowner on Garfield Avenue near the Calumet intersection has recently reported basement backup occurrences and the removal of stormwater from the downstream combined sewer will help prevent that from occurring again. A location map is attached as Exhibit A to show the limits of the project. This project will help satisfy the requirements associated with the City's Long Term Control Plan and the City's Illinois Environmental Protection Agency Combined Sewer System Overflow Permit.
DISCUSSION:
The proposed improvements have been publicly advertised and bid in conformance with City procedures. The advertisement for bid is attached as Exhibit B. Six conforming bids were received, publicly opened and read aloud on May 15, 2019. The low bidder, Superior Excavating Co., has successfully completed similar projects for the City in the past. The bid tabulation and Superior Excavating Co.'s bid are attached as exhibits C and D
This contract is subject to the local vendor preference ordinance. However, none of the contractors submitting bids were eligible according to the requirements listed in the ordinance.
The project is budgeted for in 2019 within account 281-1856-512-73-09 (B031, $4,000,000.00 LTCP sewer separation).
IMPACT STATEMENT:
The seven blocks of Garfield will be closed to traffic during construction, but the increase in traffic on the adjacent neighboring blocks will be negligible. Water and sanitary service will not be interrupted during construction of this project.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Buildings, Grounds, and Infrastructure Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Authorizing a Contract with Superior Excavating Co., 424 San Carlos Road, Minooka, IL 60447 in the amount of one million, five hundred and thirty-six thousand, eighty-three dollars and zero cents ($1,536,083.00) for the Garfield Avenue Sewer Separation project located in Wards 4 and 5.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the seven blocks of Garfield Avenue were identified as needing storm sewer; and
WHEREAS, the proposed improvements have been publicly advertised and bid in conformance with City procedures; and
WHEREAS, six conforming bids were received and read aloud on May 15, 2019 with Superior Excavating Co. submitting the lowest responsible bid in the amount of $1,536,083.00; and
WHEREAS, the project is budgeted for in 2019 within account 281-1856-512-73-09 (B031, $4,000,000.00 LTCP sewer separation).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: That the Director of Purchasing is hereby authorized to execute a contract with Superior Excavating Co., 424 San Carlos Road, Minooka, IL 60447 in the amount of one million, five hundred and thirty-six thousand, eighty-three dollars and zero cents ($1,536,083.00).