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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: November 14, 2024
SUBJECT:
A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Kimley-Horn & Associates, Inc. in the not to exceed amount of $289,541.00, and the appropriation of $290,000.00 of MFT Funds for the Indian Trail Signal Modernization (Ohio St to Pennsbury Ln) project.
PURPOSE:
This is a Resolution to approve the above referenced Engineering Services Agreement and to appropriate MFT Funds by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
The City applied for federal funding in the 2022 Kane-Kendall Council of Mayors (KKCOM) Call for Projects for several projects. This project was selected for funding and placed into the KKCOM Active Program. The funding ratio for this project is 80/20 (80% federal / 20% local) for Construction and Construction Engineering, up to a maximum amount of $2,500,000.
The project will include modernizing 5 signals along Indian Trail from Ohio St to Pennsbury Ln with intermittent resurfacing through the corridor. The intersections will be upgraded to 4-signal head left turn arrows with flashing yellow arrows. Curb ramps will be brought into ADA compliance with APS push-buttons as part of this project.
The Phase 1 study has been in process since early 2023 and should be completed this winter. Construction is anticipated to begin in 2026 at the earliest, subject to design engineering, land acquisition and funding. Phase 2 engineering and land acquisition should begin at this time in order to continue to move the project forward.
DISCUSSION:
The City published a Qualifications Based Selection (QBS) for the Phase 1 Engineering services on October 27, 2022, with the option to utilize the same firm for Phase 2 Engineering. Eight (8) firms submitted their qualifications and experiences. Staff reviewed the qualifications and determined that Kimley-Horn & Associates, Inc. of Warrenville, IL was the most qualified with the top 3 firm's scores attached as Exhibit 'C'. Exhibit ‘C’ also has a breakdown of the selection criteria and weighting and the score breakdowns in each category. Kimley-Horn & Associates, Inc. has been completing the Phase 1 study and we are recommending that they move forward with the Phase 2 design.
This followed the Request for Qualifications process and is not subject to the local preference policy. The funding source, MFT Funds, is not subject to the local preference policy.
The Scope of Work is detailed in the attached agreement, noted as Exhibit ‘A’. The total cost of the Local Public Agency Engineering Services Agreement is an amount not to exceed $289,541.00 The engineering agreement includes all tasks to design the project for IDOT's letting, and also includes land acquisition.
IDOT requires a Resolution to appropriate the MFT Funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09110 (Exhibit ‘B’) appropriating MFT Funds in the amount of $290,000.00 is attached. This amount includes a small contingency for other expenses that may be incurred.
The 2024 City Budget provides $290,000 for this item in Account 203-4020-418.76-39 (GC087, Indian Trail Signal - Ohio-Pennsbury).
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Kimley-Horn & Associates, Inc. in the not to exceed amount of $289,541.00, and the appropriation of $290,000.00 of MFT Funds for the Indian Trail Signal Modernization (Ohio St to Pennsbury Ln) project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to modernize five (5) traffic signals along Indian Trail between Ohio Street and Pennsbury Lane including intermittent resurfacing and ADA ramp improvements; and
WHEREAS, the City published a Qualifications Based Selection (QBS) for the Phase 1 Engineering services on October 27, 2022, with an option to utilize the same firm for Phase 2 Engineering. Eight (8) firms submitted their qualifications and experiences; and
WHEREAS, there is a need for an engineering agreement with Kimley-Horn & Associates, Inc., 4201 Winfield Dr, Suite 600, Warrenville, IL, 60555, to complete the Phase 2 Design Engineering services for a total cost not to exceed $289,541.00, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A', and
WHEREAS, there is a need to appropriate MFT Funds for this agreement for Section 23-00358-00-TL in the amount of $290,000.00, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'B', and
WHEREAS, the 2024 City Budget provides $290,000.00 for this item in Account 203-4020-418.76-39 (GC087, Indian Trail Signal - Ohio-Pennsbury) with any additional funds to be budgeted in future years, if required.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Engineering Agreement with Kimley-Horn & Associates, Inc. attached to this Resolution as Exhibit 'A' in the not to exceed amount of two hundred eighty-nine thousand five hundred forty-one dollars ($289,541.00) shall be and hereby is approved; and further
BE IT RESOLVED, that two hundred ninety thousand dollars ($290,000.00) of available MFT Funds, Motor Fuel Tax Section Number 23-00358-00-TL shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Director of Purchasing and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Improvement Under the Illinois Highway Code, Form (BLR 09110)” attached to this Resolution as Exhibit 'B'.