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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: February 29, 2024
SUBJECT:
Aurora Transportation Center Parking Lot Perimeter Fencing
PURPOSE:
To ensure public safety by installing permanent fencing around the main lot of the Aurora Transportation Center main parking lot.
BACKGROUND:
Located at 233 North Broadway (IL Route 25), the Aurora Transportation Center (ATC) provides public access to commuter rail and bus conveyance and has four parking lots designated for commuters. The main parking lot is designated as commuter pay parking but is also utilized by patrons of RiverEdge Park concerts and events which typically occur from April through December.
To access RiverEdge Park from the main parking lot, patrons must cross Route 25. A barrier fence is necessary to encourage street crossing at the two designated intersections and prevent people from attempting to negotiate the significant grade change from the parking lot to Route 25.
To eliminate the annual costs associated with rental fencing and improve the appearance of the lot, the Public Facilities Department submitted a decision package for the installation of permanent, ornamental aluminum fencing which was approved in the City's 2024 budget. This type of fence is visually attractive, virtually maintenance free, and is not subject to rust corrosion like comparable steel fencing.
Following the finalization of the proposed fence location and specifications, the City solicited Bid 24-023 "Transportation Center Fencing".
DISCUSSION:
Seven (7) bid proposals were received from the following companies: Build Best Fence Company (Addison, IL), BWF Construction (Chicago, IL), Fence Masters Inc. (Chicaco Heights, IL), MBE Fence Inc. (Warrenville, IL), Paramount Fence (Batavia, IL), Peerless Fence (St. Charles, IL), and ProLine Fence (Homer Glen, IL).
On February 28, 2024 the bids were publicly opened and read aloud. After the review of all bids received, ProLine Fence emerged as the lowest responsible bidder at $53,698.00.
The 24-023 bid tabulation, an aerial map depicting the proposed fence location, and bid proposals are attached.
A five percent (5%) contingency in the amount of $2,684.90 is requested for the project.
Funding for this project is available in account 530-4433-437.38-05 of the 2024 Budget.
ProLine Fence is not indebted to the City.
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing acceptance of the lowest bid from ProLine Fence for the installation of perimeter fencing at the Aurora Transportation Center in the amount of $53,698.00, and a contingency of $2,684.90
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing acceptance of the lowest bid from ProLine Fence for the installation of perimeter fencing at the Aurora Transportation Center in the amount of $53,698.00, and a contingency of $2,684.90.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, located at 233 North Broadway (IL Route 25), the Aurora Transportation Center (ATC) has four parking lots; and
WHEREAS, the main parking lot is utilized by patrons of RiverEdge Park concerts and events; and
WHEREAS, to access RiverEdge Park from the main parking lot, patrons must cross Route 25. A barrier fence is necessary to encourage street crossing at the two designated intersections; and
WHEREAS, to eliminate the annual costs associated with rental fencing and improve the appearance of the lot, the Public Facilities Department submitted a decision package for the installation of permanent, ornamental aluminum fencing which was approved in the City's 2024 budget; and
WHEREAS, the City solicited Bid 24-023 "Transportation Center Fencing"; and
WHEREAS, on February 28, 2024 the bids were publicly opened and read aloud. After the review of all bids received, ProLine Fence emerged as the lowest responsible bidder at $53,698.00; and
WHEREAS, Funding for this project is available in account 530-4433-437.38-05 of the 2024 Budget; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing acceptance of the lowest bid from ProLine Fence for the installation of perimeter fencing at the Aurora Transportation Center in the amount of $53,698.00, and a contingency of $2,684.90, and does hereby authorize the Director of Purchasing to issue the necessary purchase orders.