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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: February 13, 2025
SUBJECT:
A Resolution approving an Intergovernmental Agreement between the City of Aurora and the Aurora Township Highway Department for the resurfacing of Molitor Road.
PURPOSE:
This Intergovernmental Agreement (IGA) will allow the Illinois Department of Transportation (IDOT) through a federally funded project under design by the City, to resurface a section of Molitor Road under the jurisdiction of the Aurora Township Highway Department (Township), and for the Township to reimburse the City for the construction costs.
BACKGROUND:
The project will resurface Diehl and Molitor Roads from Elizabeth Lane to Eola Road (CIP GB168). The project is in the Kane-Kendall Council of Mayors (KKCOM) active program and has federal funds secured for construction and construction engineering.
The City has been performing Phase 1 and Phase 2 Engineering in-house. The project is targeting a mid to late 2025 IDOT letting with construction to take place in late 2025 or early 2026.
DISCUSSION:
The Township jurisdiction on Molitor Road is from Elizabeth Lane to immediately east of Charles Lane. The City has coordinated with the Township and the Township indicated that they would like their portion of Molitor Road paved as a part of this project.
In the next couple of months, the typical Phase 3 agreements that accompany these types of federally funded projects (Joint Funding Agreement for State-Let Construction Work & Construction Engineering Agreement) will be presented to City Council for approval. This IGA needs approval at this time due to the federal funding and IDOT processes, which require the IGA to be approved before the project letting.
Through coordination with KKCOM, City staff confirmed that the Township portion of the project is federally eligible, and there are enough additional federal funds available to fully fund both the City portions and Township portions at 75/25 (75% federal, 25% local). The Township indicated that if needed, they would pay for 100% of the costs within their jurisdiction if there are any eligibility issues determined by IDOT.
The amount to be reimbursed will be a flat fee based on the current construction estimate for the roadway section and will be invoiced to the Township after construction is substantially complete. The IGA is included as Exhibit A which further details the agreement. Also included as Exhibit B is a location map, which shows the entire project limits, and the jurisdiction limits of the adjacent townships that will be resurfaced with this project (there is another township within the project limits with a similar IGA).
IMPACT STATEMENT:
Construction on this project is scheduled to take place in late 2025 or early 2026.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution approving an Intergovernmental Agreement between the City of Aurora and the Aurora Township Highway Department for the resurfacing of Molitor Road.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to resurface Molitor Road; and
WHEREAS, the City is actively moving forward a federally funded resurfacing project on Molitor Road (Section No 24-00369-00-RS); and
WHEREAS, the Aurora Township Highway Department has requested that the resurfacing of a certain section of Molitor Road under their jurisdiction (from Elizabeth Lane to immediately east of Charles Lane) be completed in conjunction with the CITY’s planned improvements as described in the Intergovernmental Agreement ("Exhibit A").
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Intergovernmental Agreement between City of Aurora and Aurora Township Highway Department for the resurfacing of Molitor Road, attached hereto and incorporated herein, as "Exhibit A" is hereby approved.
BE IT RESOLVED, that the Mayor and City Clerk are authorized to execute the Intergovernmental Agreement in “Exhibit A” or any document that substantially and materially conforms to the provisions set forth in “Exhibit A” on behalf of the City.