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TO: Mayor Richard C. Irvin
FROM: Stephane Phifer, Planning and Zoning Director
DATE: October 4, 2017
SUBJECT:
Resolution Authorizing Execution of an Intergovernmental Agreement between The City of Aurora and The Fox Valley Park District for the Aurora Transportation Center (ATC) and Regional Enhancement Facility Project (FVPD - 17-00918 / AU22/2-17.212-AG/IGA - SP - Ward 6)
PURPOSE:
The execution of an intergovernmental agreement with the Fox Valley Park District to allow for temporary construction access to Fox Valley Park District's North River Street Park for the Aurora Transportation Center (ATC) and Regional Enhancement Facility Project.
BACKGROUND:
The proposal is part of the Aurora Transportation Center (ATC) Regional Facilities Enhancement Project (CIP A059). Located in downtown Aurora, the proposed improvements will help serve as a catalyst to future development. The project is comprehensive in nature and focused on renovating Broadway / IL Route 25, the ATC parking facilities, and providing a bicycle/pedestrian bridge that will span the Fox River. The vehicular improvements will include the relocation of the existing Pace Bus staging area and traffic signal to the main ATC parking facility, the reconfiguration parking stalls to add efficiency, a landscaped median in Broadway, and additional parking stalls in Lot W. The new bicycle/pedestrian bridge will provide access to the west side of the river, connect two regional trails, and provide access to additional parking for the ATC and RiverEdge Park. Please refer to the Overall Project Location attachment.
The approximately $14.7M dollar project is being funded largely by a CMAQ grant in an amount up to $11.4M, additional construction funding is being provided by the Kane County Forest Preserve in the amount of $1.65M, and the balance of the funding is to come from the 2017 GO Bond Issuance in the amount $1.65M for construction and construction engineering. Additionally, $0.7M for utility work and $1.4M for Phase I and II Engineering has been funded from the bond, and $350K from the Kane County Forest Preserve went towards Phase II Engineering.
For some additional background on the CMAQ grant process, in March of 2015, the City applied for Federal funding for the Congestion Mitigation and Air Quality (CMAQ) Improvement grant program administrated by the Chicago Metropolitan Agency for Planning (CMAP). In October 2015, the City's project was approved for programming. Federal funds granted to the City totaled, $8,625,982 with Phase II engineering design cost of $598,071 in 2018 and construction value of $8,027,911 in 2019.
In June of 2016, the City received proposal from WBK Engineering LLC for Phase II engineering design services. WBK Engineering LLC lead a team of consultants from Christopher B. Burke Engineering Ltd (CBBEL) and T.Y Lin International Group (T.Y. Lin). In order to accelerate the design, the City entered and elected to locally fund Phase II engineering design (Resolution R16-170).
In July of 2017, the City requested a change in schedule and cost increase from CMAP to advance the City's project to 2018 construction. With the completion of phase I and II engineering design work and submittal of the pre-final plan, the City demonstrated to CMAP that the City's project was ready for approval and proposed project letting on January 19, 2018. CMAP approved the City's request to move up construction for 2018 and a funding increase. The total CMAQ Grant for construction and Phase III engineering is now for an amount up to $11,482,924. This project will be administered through IDOT according to the local agency agreement and IDOT will invoice the City for the City’s portion of the cost of the improvements.
Staff has been working with its engineering consulting team to advance the Phase I and II design, Phase III contracts, and acquisition and utility relocations, with the goal of meeting deadlines for the January 2018 letting. If successful in doing so the construction process is planned to commence in early 2018 with project completion in early 2020.
DISCUSSION:
The attached Intergovernmental Agreement is being proposed to facilitate the construction of the Aurora Transportation Center (ATC) Regional Facilities Enhancement Project in early 2018.
The Intergovernmental Agreement provides the City temporary construction access to the southernmost 100 feet of the Fox Valley Park District's North River Street Park and the Fox River Trail parcel adjacent to the Aurora Transportation Center (ATC) and Regional Enhancement Facility Project.
IMPACT STATEMENT:
Staff would anticipate that this project will increase the City’s overall tax base and viability by facilitating investment and development which will offset any incidental Department or staffing impacts of coordinating the project.
RECOMMENDATIONS:
Staff recommends approval of the Resolution Authorizing Execution of an Intergovernmental Agreement between The City of Aurora and The Fox Valley Park District for the Aurora Transportation Center (ATC) and Regional Enhancement Facility Project
ATTACHMENTS:
Exhibit A - Intergovernmental Agreement
cc: Alderman Saville, Chairman
Alderman Jenkins
Alderman Franco
Alderman Donnell, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing Execution of an Intergovernmental Agreement between The City of Aurora and The Fox Valley Park District for the Aurora Transportation Center (ATC) and Regional Enhancement Facility Project
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora (hereinafter “CITY”) and the Fox Valley Park District (hereinafter "FVPD") are each legal entities organized and existing under the laws of the State of Illinois, having among their powers the authority to contract with one another to perform the undertaking described herein; and
WHEREAS, the CITY and FVPD are public agencies within the meaning of the Illinois Intergovernmental Cooperation Act as provided for in 5 ILCS 220/1, et seq.; and
WHEREAS, the purpose of the Intergovernmental Cooperation Act and Article 7, Section 10 of the 1970 Constitution of the State of Illinois include fostering cooperation among units of local government in planning and providing services to their constituents; and
WHEREAS, the CITY and FVPD seek to enter into an intergovernmental agreement regarding temporary construction access to Fox Valley Park District's North River Street Park for the Aurora Transportation Center (ATC) and Regional Enhancement Facility Project; and
WHEREAS, the City Council of the City of Aurora has determined that it is in the best interest of the City and its residents to enter into this Agreement; and
WHEREAS, the City Council has reviewed and approved the attached Intergovernmental Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Aurora, Illinois, as follows: that the attached Intergovernmental Agreement between the CITY and FVPD for temporary construction access to Fox Valley Park District's North River Street Park for the Aurora Transportation Center (ATC) and Regional Enhancement Facility Project be approved, and the Mayor of the City of Aurora is hereby authorized and directed to execute the Intergovernmental Agreement on the behalf of the City.
NOW THEREFORE, BE IT FURTHER RESOLVED that City Clerk be directed to transmit certified copes of this Resolution and the attached Intergovernmental Agreement to with copies to the City of Aurora Corporation Council and the Finance Director.
BE IT FURTHER RESOLVED finds as facts all of the preamble recitals of this Resolution and hereby authorizes the Mayor and City Clerk to execute the Intergovernmental Agreement attached hereto as Exhibit "A.