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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: May 14, 2019
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Valley Electrical Contractor, 4485 IL-71, Oswego, IL 60543 in the amount of $137,300 for new Electrical infrastructure required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway.
PURPOSE:
To enter into an agreement to allow for the Electrical component of the interior remodeling necessary to complete the 2nd floor of the Development Services Center (DSC). Upon completion of the remodeling, the 2nd floor bridge area will house three City divisions: Economic Development, Fire Marshall's Office, and Mayor's Office of Special Events
BACKGROUND:
Currently, there is significant crossover between various departments/divisions in relation to development activities within the City of Aurora. Among those are Building and Permits, Neighborhood Standards, Planning, Economic Development and Engineering. Consolidation of these departments/divisions was identified as a goal to facilitate a more seamless development process within the City. Currently, only Economic Development remains to be relocated to the new facility at 77 S. Broadway.
In addition to Economic Development, the Fire Marshall’s Office and the Mayor’s Office of Special Events are also to be relocated to the bridge area of the 2nd floor as the offices they are currently housed in are to be reassigned or vacated.
The proposed improvements to the bridge area will complete the renovation of the first and second floors of the DSC building, leaving only the basement unfinished. In an attempt to save money compared to the hiring of a General Contractor (as was done on previous renovations to the building), the City has elected to contract specific trades and tasks, including demolition (recently informally bid out, awarded, and completed), carpentry (recently informally bid out and awarded), flooring, mechanical (HVAC), electrical, plumbing, painting, and low voltage cabling and other IT infrastructure. A Request for (formal) Bids was published for new Electrical infrastructure (including low voltage/data)
DISCUSSION:
A request for bids was published with three responses read aloud on May 8, 2019. Of the bids received, Valley Electrical Contractor was determined to be the lowest responsible bidder in the amount of $137,300.
Local preference does apply to this bid, however the local contractor was greater than 4% higher than the lowest responsible bidder.
This agreement will be funded using account 340-4010-417.73-40, which has a 2019 budget of $545,000
IMPACT STATEMENT:
Minor disruptions to the activities of the existing Divisions housed on the first and second floors are anticipated; however, none of these disruptions will interrupt the daily operations.
RECOMMENDATIONS:
I request the proposed resolution be adopted
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Valley Electrical Contractor, 4485 IL-71, Oswego, IL 60543 in the amount of $137,300 for new Electrical infrastructure required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the project was advertised publicly and later opened and read aloud at 2:00 p.m. on May 8, 2019; and
WHEREAS, three bids for DSC 2nd Floor Bridge - Electrical were received; and
WHEREAS Valley Electrical Contractor, 4485 IL-71, Oswego, IL 60543 was the low bidder in the amount of $137,300 (Exhibit A); and
WHEREAS, funding will be provided from account # 340-4010-417.73-40 which has $545,000 in the 2019 budget; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the Director of Purchasing to enter into an agreement with Valley Electrical Contractor, 4485 IL-71, Oswego, IL 60543 in the amount of $137,300 for new Electrical infrastructure required as part of the renovation of the 2nd Floor Bridge within the Development Services Center located at 77 S. Broadway