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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: March 13, 2025
SUBJECT:
A Resolution authorizing the execution of IDOT standard agreements for land acquisition activities as part of the Indian Trail (Ohio to Pennsbury) Signal Modernization Project.
PURPOSE:
This is a Resolution to approve the above referenced agreements.
BACKGROUND:
The City applied for federal funding in the 2022 Kane-Kendall Council of Mayors (KKCOM) Call for Projects for several projects. This project was selected for funding and placed into the KKCOM Active Program. The funding ratio for this project is 80/20 (80% federal / 20% local) for Construction and Construction Engineering, up to a maximum amount of $2,500,000.
The project will include modernizing 5 signals along Indian Trail from Ohio St to Pennsbury Ln with intermittent resurfacing through the corridor. The intersections will be upgraded to 4-signal head left turn arrows with flashing yellow arrows. Curb ramps will be brought into ADA compliance with APS push-buttons as part of this project. A location map is attached as Exhibit 'C'.
The Phase 1 study has been in process since early 2023 and was fully approved in February 2025. Construction is anticipated to begin in 2026 at the earliest, subject to design engineering, land acquisition and funding. Phase 2 engineering has begun and land acquisition should begin at this time in order to continue to move the project forward.
DISCUSSION:
The City approved a Phase 2 Engineering Agreement with Kimley-Horn & Associates on November 26, 2024. Part of this agreement included land acquisition services as needed for some minor permanent easement and right-of-way needed for construction of the project. The Illinois Department of Transportation (IDOT) has started requiring execution of this Standard Agreement Provisions Joint Improvement Projects Off the State Highway System (Federal Aid Projects) (LA 4193) prior to the commencement of land acquisition activities. The provision is attached as Exhibit 'A'. Also a new process with IDOT when the City is using waiver valuations is the execution of the Waiver Valuation Agreement, attached as Exhibit 'B'. It is anticipated that the City can use waiver valuations on this project. Phase 2 Engineering is being paid for out of Motor Fuel Tax (MFT) funds, and it is anticipated that the actual acquisitions will also be paid for out of the MFT fund later this year.
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of IDOT standard agreements for land acquisition activities as part of the Indian Trail (Ohio to Pennsbury) Signal Modernization Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to modernize five (5) traffic signals along Indian Trail between Ohio Street and Pennsbury Lane including intermittent resurfacing and ADA ramp improvements; and
WHEREAS, the City has previously entered into an engineering agreement with Kimley-Horn & Associates, Inc., 4201 Winfield Dr, Suite 600, Warrenville, IL, 60555, to complete the Phase 2 Design Engineering services included land acquisition services; and
WHEREAS, IDOT requires the execution of the Standard Agreement Provisions Joint Improvement Projects Off the State Highway System (Federal Aid Projects) (LA 4193) incorporated herein as Exhibit 'A' and the execution of the Waiver Valuation Agreement incorporated herein as Exhibit 'B'.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Standard Agreement Provision attached to this resolution as Exhibit 'A' shall be and hereby is approved; and further
BE IT RESOLVED, that the Waiver Valuation Agreement attached to this resolution as Exhibit 'B' can be executed if waiver valuations are used on this project; and further
BE IT RESOLVED, that the Mayor shall be and hereby is directed to execute the aforementioned documents as necessary on behalf of the City and any other documents required to carry the purposes of this resolution into execution.