cover
TO: Mayor Richard C. Irvin
FROM: Mark Phipps, Professional Engineer
DATE: December 11, 2017
SUBJECT:
A resolution to allow the Director of Procurement to increase the contract fee for Thomas Engineering Group, LLC (TEG) of 762 Shoreline Drive, Suite 200, Aurora, Illinois 60504 from $24,900.00 to $32,500.00 for additional design of the New York, Oak and Wilder Sewer Separation Project in Ward 6. See Exhibit A for a location map.
PURPOSE:
To expand the scope of the New York, Oak and Wilder Sewer Separation Project by separating the sewers in two additional intersections.
BACKGROUND:
The City is separating its combined sewers in certain locations according to a Combined Sewer Overflow Long-Term Control Plan, which was mandated by the Illinois Environmental Protection Agency. A sewer separation project on West New York Street, Oak Avenue and Wilder Street is planned for 2018. The project was originally designed to facilitate extensions to two intersections in a future phase, but it would be advantageous to bid the project such that the City has the option to include those extensions in 2018 if the City receives favorable bid prices. TEG provided topographic survey and drafting services for the original design under Purchase Order 284218. The fee for their services was $24,900. If TEG's fee is increased to $32,500.00, TEG will provide additional topographic survey and drafting services and the design of these extensions will fit seamlessly with the original design. TEG's services for this project are professional services, which do not require public bidding.
DISCUSSION:
Project B037 account 280-1852-512-81.23 has sufficient funds for this fee increase.
IMPACT STATEMENT:
The services provided under this Purchase Order should have no impact on the public.
RECOMMENDATIONS:
Staff recommends the proposed resolution be adopted.
cc: Alderman Garza, Chairman
Alderman Donnell
Alderman Bohman
Alderman Hart-Burns, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to increase the contract fee for Thomas Engineering Group, LLC from $24,900.00 to $32,500.00 for additional design of the New York, Oak and Wilder Sewer Separation Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, increasing the contract fee will allow the City to expand the scope of the New York, Oak and Wilder Sewer Separation Project by separating the sewers in two additional intersections; and
WHEREAS, Project B037 account 280-1852-512-81.23 has sufficient funds for this fee increase.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that an increase in the contract fee for Thomas Engineering Group, LLC of 762 Shoreline Drive, Suite 200, Aurora, Illinois 60504 from $24,900.00 to $32,500.00 is hereby approved, and the Director of Procurement is hereby authorized to enter into such a contract on behalf of the City.