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TO: Mayor Richard C. Irvin
FROM: Christopher Linville, Superintendent of Fleet Operations
DATE: December 15, 2024
SUBJECT:
2025 Fleet Vehicle Procurements
PURPOSE:
To ensure that City divisions have adequate vehicles to perform their missions safely and effectively.
BACKGROUND:
The Fleet Maintenance Division has recommended various fleet assets for replacement along with several additional assets that are authorized for procurement in the City's 2025 budget.
The City has procured high-efficiency vehicles such as electric vehicles (EV), which are powered solely by a rechargeable battery and hybrid vehicles, which are powered by fuel and battery supplied electricity that significantly increases fuel economy. The City will continue to expand the fleet inventory of high-efficiency vehicles where operationally optimal and products are readily available.
In recent years and in response to ongoing global supply and labor resource shortages, automotive manufacturers have continued to limit production. The lower supply combined with national high demand has resulted in longer lead times and limited procurement opportunities.
DISCUSSION:
To improve the City's chance of successful procurements, the Fleet Maintenance Division is requesting authorization to procure or place vehicle orders as opportunities arise through approved purchasing cooperatives or from area dealership new and used inventories.
A list of proposed vehicles, funding sources, and budgeted amounts is attached.
The requested vehicles are approved in the City's 2025 budget and funding is allocated in the following accounts: 255-3034-422.66-10 ($180,000.00), 340-4020-418.66-10 ($45,000.00), 340-4030-418.66-10 ($235,000.00), 340-4040-431.66-10 ($95,000.00), 340-4060-431.66-10 ($165,000.00), 340-4060-431.75-10 ($465,000.00), 340-4411-417.66-01 ($150,000.00), 510-2560-511.66-10 ($75,000.00), 510-4058-511.66-10 ($45,000.00), 510-4063-511.63-42 ($60,000.00), 510-4063-511.63-99 ($40,000.00), 510-4063-511.65-34 ($15,000.00).
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora fleet, for an amount not to exceed $1,570,000.00.
cc: Infrastructure & Technology Comittee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora fleet, for an amount not to exceed $1,570,000.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Fleet Maintenance Division has recommended various fleet assets for replacement along with several additional assets that are authorized for procurement in the City's 2025 budget; and
WHEREAS, in recent years and in response to ongoing global supply and labor resource shortages, automotive manufacturers have continued to limit production. The lower supply combined with national high demand has resulted in longer lead times and limited procurement opportunities; and
WHEREAS, to improve the City's chance of successful procurements, the Fleet Maintenance Division is requesting authorization to place vehicle orders as opportunities arise through approved purchasing cooperatives or from area dealership new and used inventories; and
WHEREAS, the requested vehicles are approved in the City's 2025 budget and funding is allocated in the following accounts: 255-3034-422.66-10 ($180,000.00), 340-4020-418.66-10 ($45,000.00), 340-4030-418.66-10 ($235,000.00), 340-4040-431.66-10 ($95,000.00), 340-4060-431.66-10 ($165,000.00), 340-4060-431.75-10 ($465,000.00), 340-4411-417.66-01 ($150,000.00), 510-2560-511.66-10 ($75,000.00), 510-4058-511.66-10 ($45,000.00), 510-4063-511.63-42 ($60,000.00), 510-4063-511.63-99 ($40,000.00), 510-4063-511.65-34 ($15,000.00); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the purchase of replacement and additional vehicles for the City of Aurora Fleet, for an amount not to exceed $1,570,000.00 which is hereto and made a part of, and the Director of Purchasing is hereby authorized to issue the necessary purchase orders.