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TO: Mayor Richard C. Irvin
FROM: Ruthy Harris- Property Standards-Management Assistant
DATE: June 11, 2021
SUBJECT:
Ratification of payment and expenses to Tavarez & Son's Lawn Care for junk and trash removal service the remainder of 2021.
PURPOSE:
Tavarez & Son's Lawn Care has provided services for the City of Aurora Property Standards Division in 2021. The contractor provides clean up services as needed through code enforcement and violation compliance. Staff is requesting a $45,000 cap for this vendor in 2021 as we search for additional 2022 vendors and complete a bid process.
BACKGROUND:
The 2021 funds allocated through an open purchase will soon surpass the annual $25,000.00 per vendor threshold. Tavarez & Son's Lawn Care, an Aurora company, has been a vendor with Property Standards for 15 years and has consistently provided efficient and effective junk and trash removal services. Yearly expenses with this vendor have varied from as high as $46,000 to as low as $13,000 annually.
DISCUSSION:
So far in 2021, the City has paid Tavarez & Sons $15,640.00 with several bills still going through the payment process with additional services required for the remainder of 2021.
The 2021 budget for account 101-1827-424.36-20 began at $45,000.00, sufficient funding is available in the amount of $24,000.00 to satisfy payments to Tavarez & Sons. DSC staff is working with Purchasing Division staff to consolidate this work along with property maintenance expenses for weeds and other landscaping related work and preparing a bid for 2022.
Per City of Aurora Code of Ordinances, Article 5, Section 2-355 (a) (6), any municipal work or public improvement, when the expense thereof will exceed twenty-five thousand dollars ($25,000.00), may be undertaken or constructed by contract or agreement without advertising for bids if authorized by a vote of three-fifths (3/5) of the members of the city council then holding office.
The vendor has no outstanding debt with the City.
IMPACT STATEMENT:
Failure to approve this ratification will result in reduced cleanup efforts for the remainder for 2021.
RECOMMENDATIONS:
I request ratification approval for the contractor to continue services for the remainder of this year at a not to exceed cost of $45,000.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution To approve payment to Tavarez and Son's Lawn Care for removal of junk and trash services through code violation for the remainder of 2021.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Contractors are used to provide assistance to clean up properties for code enforcement; and
WHEREAS, Tavarez & Son's is located in Aurora Il, and
WHEREAS, Tavarez & Son's property clean up services will exceed the annual $25,000 threshold; and
WHERAS, Per City of Aurora Code of Ordinances, Article 5, Section 2-355 (a) (6), any municipal work or public improvement, when the expense thereof will exceed twenty-five thousand dollars ($25,000.00), may be undertaken or constructed by contract or agreement without advertising for bids if authorized by a vote of three-fifths (3/5) of the members of the city council then holding office.
WHEREAS, Sufficient funds remain in account number 101-1827-424.36-20 in the amount of $24,000 to satisfy payment to Tavarez and Son's Lawn Care for the remainder of 2021; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to approve the ratification request, payments pending and future expenses to Tavarez & Son's for junk and trash services as needed through code enforcement for the remainder of 2021 with a cap of $45,000 maximum.