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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: January 9, 2023
SUBJECT:
Purchase of Fleet Replacement Vehicles
PURPOSE:
To ensure that City Divisions have adequate vehicles to perform their missions safely and effectively.
BACKGROUND:
The City's Fleet Maintenance Division monitors the City of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, or are incapable of effectively performing their intended functions. Vehicles identified for replacement are either reassigned to lesser roles, traded, or sold.
Vehicle replacements and additions for the Engineering, Downtown Maintenance, and Parks & Recreation Divisions are authorized in the City of Aurora 2023 Budget. Due to current high demand, reduced production, and accelerated order cut-offs vehicle procurement opportunities have been limited.
The Fleet Maintenance Division was recently informed of six (6) additional build allocations for the 2023 MY Ford Ranger pickup, which if procured, would fulfill the authorized 2023 pickup truck replacements and additions for the Engineering, Downtown Maintenance, and Parks & Recreation Divisions.
DISCUSSION:
The City of Aurora participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles. This program bids vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use a greater purchasing power to get lower prices.
National Auto Fleet Group, of Watsonville, CA, has build allocations for six (6) 2023 Ford Ranger pickup trucks, using Sourcewell contract #091521-NAF, at the original 2022 cost, for a total price of $169,717.92. The proposal and a detailed summary of the requested vehicles is attached.
All the requested vehicles include all anticipated factory options. Vehicle graphics and some secondary equipment, such as equipment storage and add-on accessories will be procured and installed through the Fleet Maintenance Division.
Funding for the proposed vehicle purchases is approved in the 2023 City of Aurora budget and allocated in the following accounts: 340-4030-418.66-10 ($60,000.00), 340-4040-451.66-10 ($90,000.00), and 340-4440-418.66-10 ($35,000.00).
National Auto Fleet Group is not indebted to the City.
IMPACT STATEMENT:
n/a
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora Fleet from National Auto Fleet Group, through Sourcewell, for $169,717.92.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora Fleet from National Auto Fleet Group, through Sourcewell, for $169,717.92.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City's Fleet Maintenance Division monitors the City of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, or are incapable of effectively performing their intended functions; and
WHEREAS, vehicle replacements and additions for the Engineering, Downtown Maintenance, and Parks & Recreation Divisions are authorized in the 2023 City of Aurora Budget; and
WHEREAS, the City of Aurora participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles; and
WHERAS, National Auto Fleet Group, of Watsonville, CA, has build allocations for six (6) 2023 Ford Ranger pickup trucks, using Sourcewell contract #091521-NAF, at the original 2022 cost, for a total price of $169,717.92; and
WHEREAS, funding for the proposed vehicle purchases is approved in the 2023 City of Aurora budget and allocated in the following accounts: 340-4030-418.66-10 ($60,000.00), 340-4040-451.66-10 ($90,000.00), and 340-4440-418.66-10 ($35,000.00); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the purchase of replacement and additional vehicles for the City of Aurora Fleet from National Auto Fleet Group, through Sourcewell, in the amount of $169,717.92, which is hereto and made a part of and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.