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TO: Mayor Richard C. Irvin
FROM: Robert Greene, City Traffic Engineer
DATE: September 16, 2021
SUBJECT:
A resolution awarding the McCoy Drive/5th Avenue & Kautz Road Traffic Signal Installation project to the low bidder, H & H Electric Company and the appropriation of $366,716.20 of Motor Fuel Tax (MFT) funds for the project.
PURPOSE:
To award the McCoy Drive/5th Avenue & Kautz Road Traffic Signal Installation project to the low bidder, H & H Electric Company and the appropriation of $366,716.20 of Motor Fuel Tax (MFT) funds for the project.
BACKGROUND:
The project consists of installing traffic signals at the intersection of McCoy Drive/5th Avenue and Kautz Road, addition of an exclusive left turn lane on west leg; extending curb and gutter on the north east corner, widening the existing 5 feet wide sidewalk to 8 feet wide bike path at the NE corner, resurfacing the intersection with new pavement markings, adding appropriate signage, restoration and other miscellaneous work in accordance with the plans and specifications.
DISCUSSION:
Project will provide pedestrian traffic signals for crossing the east intersection leg of McCoy Drive and south leg of the Kautz Road, accommodating multi-use path pedestrians and bicyclists.
The project bid was advertised on August 13, 2021. The City received 3 bids for the bid opening on September 1, the low bidder was H &H Electric Company at $366,761.20, approximately 10% below the Engineer's estimate of $405,136.00.
Local preference does not apply to this project due to funding source. This project uses Motor Fuel Tax (MFT) Funds and would need appropriating the funds.
City's 2021 budget provides funds through the following account:
GC 080 McCoy Dr/5th Ave & Kautz Road 203-4020-418-38-22 $366,761.20
IMPACT STATEMENT:
Maintenance & energy costs for proposed traffic signal, approximately $260 per month.
RECOMMENDATIONS:
Staff recommends approval of award to the low bidder H & H Electric Company and appropriation of MFT funding.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Awarding the McCoy Dr/5th Ave & Kautz Rd Traffic Signal Installation project (MFT section no. 21-00340-00-TL) construction to the low bidder, H & H Electric Company of Franklin Park, IL, for the amount of $366,761.20 and the appropriation of Motor Fuel Tax (MFT) funds.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, City desires to install traffic signals at the intersection of McCoy Drive/5th Avenue and Kautz Road.
WHEREAS, three bids were received through the open bid process and the lowest qualified bid was from H & H Electric Company of Franklin Park, IL, in the amount of $366,761.20.
WHEREAS, there is a need to appropriate Motor Fuel Tax (MFT # 21-00340-00-TL) funds for this project in the amount of $366,761.20, a copy of which resolution is attached for approval.
WHEREAS, the City of Aurora fiscal year 2021 budget provides funds through the following account:
GC 080 McCoy Dr/5th Ave & Kautz Road 203-4020-418-38-22 $366,761.20
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to execute a contract with H & H Electric Company in the amount of three hundred, sixty-six thousand, seven hundred, sixty one dollars and twenty cents ($366,761.20) for the McCoy Drive/5th Avenue & Kautz Road Traffic Signal Installation project construction and City Clerk is hereby authorized to execute Motor Fuel Tax (MFT) funds in the amount of $366, 761.20, (MFT section no. 21-00340-00-TL) of which the resolution is attached.