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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: April 22, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to increase the Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 by the amount of $153,825.00 for bid package 4 (shelving), which is part of the Public Works Combined Maintenance Facility Project.
PURPOSE:
To obtain approval for an increase to a Purchase Order for RC Wegman Construction in the amount of $153,825.00.
BACKGROUND:
On September 27, 2022, City staff utilized a Qualifications-Based Selection to award RC Wegman Construction Company a contract to provide Construction Manager "as Constructor" (CMc) services for the new Public Works Combined Maintenance Facility via R22-276.
Following the completion of the Structural and Architectural design of the main building, RC Wegman published the first, second, and third bid packages (BP1, BP2, and BP3 respectively). BP1 included structural steel and precast concrete totaling $8,274,777 and was awarded on December 13, 2022. BP2 included fourteen (14) other trade packages totaling $17,714,867 and was awarded on April 11, 2023. BP3 included the remaining seven (7) trade packages totaling $3,617,578 and was awarded on February 13, 2024.
As a bid alternate to BP3, Wegman had requested pricing for racks and shelving, but the lone price received was determined to not accurately reflect the requested scope to be furnished and installed and was subsequently not included with the award of BP3. As a result, it was determined that Wegman would publish an additional, separate bid package (BP4) which would include only the racking and shelving.
DISCUSSION:
Requests for bid for BP4 were published by RC Wegman and two (2) eligible bids were received on March 20, 2024 (see attached bid tabulation). Of the two bids received, KWCC, Inc. of Montgomery, IL was determined to be the lowest responsible bidder in the amount of $146,500 (the amount requested, $153,825, includes a 5% contingency). The City's Local Bidder Ordinance applied to this bid but was not a factor in the selection.
It should also be noted that this Purchase Order increase does not include Wegman's Construction Management fees for this items, which will be invoiced separately to the City and paid using the previously approved purchase order for Construction Management services.
Funding will be provided as part of the approved 2024 CIP (C114) using accounts 510-4063-511.72-01 and 354-4411-417.72-01, with final amounts to be determined.
IMPACT STATEMENT:
This contract will allow for the installation of necessary equipment and material storage systems within the new Public Works Facility.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee

CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to increase the Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 by the amount of $153,825.00 for bid package 4 (shelving), which is part of the Public Works Combined Maintenance Facility Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 was selected to provide Construction Management as Constructor (CMc) services for the City's Public Works Combined Maintenance Facility Project; and
WHEREAS, Wegman published requests for bid and received 2 eligible bids for shelving; and
WHEREAS, the lowest qualified bidder was determined to be KWCC, Inc. of Montgomery, IL in the amount of $153,825 ($146,500 plus a 5% contingency); and
WHEREAS, funds will be provided as part of the approved 2024 CIP (C114) using accounts 510-4063-511.72-01 and 354-4411-417.72-01, with final amounts to be determined
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to increase the Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 by the amount of $153,825.00 for bid package 4 (shelving), which is part of the Public Works Combined Maintenance Facility Project