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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
DATE: August 14, 2023
SUBJECT:
A resolution increasing the authorized amount due to the Illinois Department of Transportation for the City's share of the IL Route 34 Grade Crossing Structure over the CN RR project to $320,509.59.
PURPOSE:
The City executed an IGA with the State of Illinois for the construction of a grade separation structure at the Route 34 crossing of the Canadian National RR tracks, just west of the intersection of Frontenac Road and US Route 34. The IGA laid out the cost share of the project, with an anticipated City share of $208,350. Based on changes to the project and final as-measured installed quantities, the final City share of the improvements is $320,509.59. Council action is required to increase the allotted funds prior to submitting payment to IDOT.
BACKGROUND:
This project was constructed in 2015/2016 and consisted of replacing the at-grade crossing with a new grade separated structure. The costs were split amongst various parties, with the City paying for certain items including a share of the overall construction, along with various utility relocations - most notably sections of a 16" water main located on IDOT property. As with any such agreement, the final payment is based on the actual work completed, which in many cases differs from what was contained in the preliminary bid documents. This generally occurs when there are scope changes that aren't known until construction commences.
DISCUSSION:
The City previously paid an invoice to IDOT in the amount of $122,804.10 and received the second and final invoice in the amount of $197,705.49. In 2016 the City accrued $30,700 to process the anticipated final payment. The additional funds in the amount of $167,005.49 are available in account 340-4060-431.73-80 and will be transferred into the correct account 340-4060-431.79-60 (GB112) prior to making the payment.
IMPACT STATEMENT:
There are no adverse impacts to any City departments, or the public associated with this resolution.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution increasing the authorized amount due to the Illinois Department of Transportation for the City's share of the IL Route 34 Grade Crossing Structure over the CN RR project to $320,509.59.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, in 2013 the City entered into an intergovernmental agreement (IGA) with the State of Illinois obligating City funds for the local share of the construction of a grade separation structure for US Route 34 over the Canadian National RR; and
WHEREAS, the IGA estimated the City's share of the project at $208,350, but based on final installed quantities and changes to the project during construction, the final City share is $320,509.59, of which the City has an outstanding balance of $197,705.49; and
WHEREAS, funds were accrued in 2016 in the amount of $30,700 in anticipation of receiving the final bill and the remaining funds will be transferred from account 340-4060-431.73-80 to account 340-4060-431.79-60 (GB112); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the authorized amount due to the Illinois Department of Transportation for the City's share of the IL Route 34 Grade Crossing Structure over the CN RR project is increased to $320,509.59.