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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson
DATE: January 17, 2018
SUBJECT:
A resolution authorizing the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for our IT closets located around the city for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery.
PURPOSE:
To obtain approval authorizing the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for our IT closets located around the city for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery.
BACKGROUND:
The UPS batteries were due for replacement in 2017. A RFP was performed in March of 2017. United Power & Battery won the bid with the price of total battery replacement and removal cost coming in at $17,180, and annual maintenance for three years in the amount of $1960 each year. Upon replacement of the UPS batteries in our main IT closets located around the city, it was realized that the bid did not include the replacement of IT's Disaster Recovery site UPS batteries which are located at Fire Station 8. The additional cost of the batteries and replacement costs of $7,150 took the costs over $25,000.
DISCUSSION:
This project is mostly completed with the exception of the DR site. The accounts used for the past purchase and maintenance were 255-1232-419.38-26 and 340-1232-419.38-26. The account that will be used to purchase the additional batteries and paying for maintenance going forward will be 101-1380-419.38-26.
IMPACT STATEMENT:
We are currently running the risk of not having any backup power if we lose power at Fire Station 8, and that will bring down critical systems and our disaster recovery site if these batteries are not replaced.
RECOMMENDATIONS:
It is recommended to authorize the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for our main IT closets located around the city for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for our Information Technology closets located around the city for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora main Information Technology closets had uninterrupted power supply (UPS) batteries that were in the need of replacement, and
WHEREAS, the Information Technology went to bid in March 2017 and the bid was won by United Power and Battery, and
WHEREAS, the project is almost complete with the exception of the UPS batteries at the Disaster Recovery site located at Fire Station 8, which were not included in the original bid packet, and
WHEREAS, the account that will be used to purchase the additional batteries and paying for maintenance will be 101-1380-419.38-26.)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Purchasing Director to authorize the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery.