cover
TO: Mayor Richard C. Irvin
FROM: Division Chief Demas
DATE: November 15, 2024
SUBJECT:
To approve a resolution for purchasing issued clothing and uniforms from Ray O’Herron Co. Inc. members of the Aurora Fire Department.
PURPOSE:
The current clothing and uniform contracts are held by JCM Uniforms, Inc. expire on December 31, 2024. A new contract is needed to continue to provide contractually mandated items to the fire department members at the beginning of 2025.
BACKGROUND:
Prior to the expiration dates of the current contract, the fire department with help from the purchasing department solicited bids for department clothing and uniforms to replace worn and damaged items for current firefighters and provide clothing and uniforms to new hires in accordance with the collective bargaining agreements. There were three (3) Groups, for this year’s bid solicitation process.
DISCUSSION:
As a result of soliciting bids, two (2) submissions were received for department clothing and uniforms for the three (3) Groups.
Bidders:
JCM Uniforms Inc., Joliet, IL
Ray O’Herron Co. Inc., Danville IL
While JCM Uniforms is the lowest bid, however the requested delivery was 2 weeks for the operational readiness of the Fire Department and JCM Uniform has noted a 4-week delivery and Ray O'Herron has stated they can meet this requirement.
Therefore, the Fire Department is recommending Ray O'Herron Co as the lowest, most responsible bidder.
This bid was subject to the Local Preference Ordinance, however no local bidders submitted.
The contract shall be for one year with provisions for two (2) one-year extensions based upon mutual agreements.
IMPACT STATEMENT:
Will require the Purchasing Department to create open purchase orders for the vendors due to the number of times that orders will be placed throughout the 2025 fiscal year.
Funds are expected to be appropriated in the Fire Department’s 2025 budget to provide $316,000 in account 101-3033-422.20-20 for the purchase of new and replacement clothing and uniforms.
RECOMMENDATIONS:
Request to have the Public Health, Safety, and Transportation Committee along with City Council approve the bid from Ray O’Herron Co. Inc. for clothing and uniforms for the year 2025.
cc: Public Health, Safety and Transportation Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Approve the Contract from Ray O’Herron Co. Inc. for the Purchase of Clothing and Uniforms for the Fire Department 2025.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora is required to provide uniform and protective clothing for the Aurora Fire Department in compliance with Labor Agreements between the City and Aurora Firefighters Local 99 and the Aurora Fire Officers’ Association; and
WHEREAS, the current clothing and uniform contracts expire December 31, 2024; and
WHEREAS, the invitation to bid was advertised publicly and read aloud on Wednesday, November 13, 2024; and
WHEREAS, the following vendor was able to meet the timelines required for the needs of the fire dept., and most responsible bidder and therefore being recommended for contract(s) approval:
Clothing and uniforms Both Ray O’Herron Co. Inc. for all three bid groups
WHEREAS, the new contract shall become effective in January 1, 2025 for one year with provisions for two (2) one-year extensions based upon mutual agreement between the vendor and the City of Aurora; and
WHEREAS, funds are expected to be appropriated in the Fire Department’s 2025 budget to provide $316,000 in account 101-3033-422.20-20 for the purchase of new and replacement clothing and uniforms.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approves the award of the Aurora Fire Department for dress and work uniforms to Ray O’Herron Co. Inc. and the Director of Purchasing to issue the necessary orders.