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TO: Mayor Thomas J. Weisner
FROM: Ted Beck, CTO
DATE: 1-20-2014
SUBJECT:
This resolution authorizes payment of the annual maintenance contract with Harris Corporation, Lynchburg, VA for an annual support agreement for the Public Safety and Municipal Radio System. Contract amount of $366,058.59
PURPOSE:
The Harris Radio System provides city wide communications for both Public Safety and our municipal employees. This system is designed to support 24/7 critical operations.
BACKGROUND:
The original contract for the purchase of the Harris Radio System included the maintenance charges for a period of 5 years. This is the first year that system maintenance was not covered by the original purchase. The overall system maintenance is made up of several different categories software, tower and site equipment, portable and mobile radio devices. This purchase covers all three categories. Typically the cost of a maintenance contract for this type of system is approximately 10-15% of the original purchase price of the system. The cost of this contract falls well below those percentages. The costs as outlined in the documentation are a yearly cost for these maintenance items. We will bring this maintenance agreement through City Council yearly for approval. The individuals that provide this support are direct staff members of the Harris Corporation. As part of the original system purchase Harris opened up a support facility in Aurora. This facility houses the staff that supports both the Aurora and Naperville Radio Systems.
DISCUSSION:
Continuation of this maintenance contract was planned for as part of the 2014 base budget.
Funds for this purchase are available in 101.1231.419.38-03
Harris Corporation does not have any outstanding debt with the City
IMPACT STATEMENT:
The Harris Radio System has performed well and requires a 24/7 support contract. Harris has also located their technicians in a facility located in Aurora.
RECOMMENDATIONS:
I would recommend the members of the City Council authorize payment for the annual maintenance contract with Harris Corporation, Lynchburg, VA. The contract amount of $366,058.59.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing payment of the annual maintenance contract with Harris Corporation, Lynchburg, VA for an annual support agreement for the Public Safety and Municipal Radio System. Contract amount of $366,058.59.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City currently utilizes a Public Safety Radio System provided by the Harris Corporation, Lynchburg VA; and
WHEREAS, The individuals that provide this support are employees of Harris Corporation. Also these employees are based out of a Harris facility located in Aurora; and
WHEREAS, That pursuant to Aurora Code Section 2-335 a (3), the product or service desired is provided by only one (1) person and that failure to act promptly hereunder may likely result in a substantial increase in cost thereof to be borne by the city
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing payment of the annual maintenance contract with Harris Corporation for the city wide radio system. Purchase amount to be taken from account 101.1231.419.38-03 for a total of $366,058.59
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
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