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TO: Mayor Richard C. Irvin
FROM: Ruthy Harris- Property Standards-Management Assistant
DATE: September 4, 2020
SUBJECT:
Ratification of payment and expenses to Tavarez & Son's Lawn Care for junk and trash removal service the remainder of 2020 in the not to exceed amount of $40,000.
PURPOSE:
Tavarez & Son's Lawn Care has provided services for the City of Aurora Property Standards Division in 2020. The contractor provides clean up services as needed through code enforcement and violation compliance. Staff is requesting a $40,000 cap for this vendor in 2020 as we search for additional 2021 vendors and complete a bid process.
The bid process was started to allow for other vendors to bid however, due to the current pandemic the process was delayed, and the process will now re commence.
BACKGROUND:
The 2020 funds allocated through an open purchase order has been exhausted for this contractor as they have surpassed the annual $25,000.00 per vendor threshold. Tavarez & Son's Lawn Care, an Aurora company, has been a vendor with Property Standards for 14 years and has consistently provided efficient and effective junk and trash removal services. Yearly expenses with this vendor have varied from as high as $46,000 to as low as $13,000 annually.
DISCUSSION:
So far in 2020, the City has paid Tavarez & Sons $23,825.00 with several bills still going through the payment process with additional services required for the remainder of 2020.
The 2020 budget for account 101-1827-424.36-20 began at $40,000.00, sufficient funding is available in the amount of $13,481.00 to satisfy payments to Tavarez & Sons.
The vendor has no outstanding debt with the City.
IMPACT STATEMENT:
Failure to approve this ratification will result in reduced cleanup efforts for the remainder for 2020.
RECOMMENDATIONS:
I request ratification approval for the contractor to continue services for the remainder of this year at a not to exceed cost of $40,000.
cc: Alderman Robert O’Connor, Chairperson
Alderman Edward J. Bugg, Vice Chairperson
Alderman Carl Franco
Alderman Scheketa Hart-Burns
Alderman Emmanuel Llamas
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to Approve payment to Tavarez and Son's Lawn Care for removal of junk and trash services through code violation for the remainder of 2020.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Contractors are used to provide assistance to clean up properties for code enforcement; and
WHEREAS, Tavarez & Sons is located in Aurora, IL; and
WHEREAS, Tavarez & Sons property clean up services have exceeded the annual $25,000.00 threshold; and
WHEREAS, Sufficient funds remain in account number 101-1827-424.36-20 in the amount of $13,481.00 to satisfy payment to Tavarez and Son's Lawn Care for the remainder of 2020; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to approve the ratification request, payments pending and future expenses to Tavarez and Son's for junk and trash services as needed through code enforcement for the remainder of 2020 with a cap of $40,000 maximum.