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TO: Mayor Richard C. Irvin
FROM: Lt. Bill Rowley, Administrative Services Lieutenant, APD
DATE: January 16, 2025
SUBJECT:
A Resolution authorizing the Director of Purchasing to enter into an agreement with Matrix Consulting Group, in the amount not to exceed $141,080, for a Staffing and Strategic Planning Study for the Aurora Police Department.
PURPOSE:
To authorize the Director of Purchasing to enter into an agreement with Matrix Consulting Group in the amount of $134,362 plus a 5% contingency of $6,718 for completion of a Staffing and Strategic Planning Study for the Aurora Police Department.
BACKGROUND:
The Aurora Police Department maintains a longstanding commitment to the safety and security of the citizens of Aurora. Part of that commitment includes the ongoing dedication of resources, including personnel, facilities, and equipment, in pursuing these goals, and City leadership has steadfastly supported this mission.
The police department has been working to assess the organization's staffing needs, including appropriate staffing levels, allocation, assignment, and deployment. Through various organized and informal surveys, the police department has learned that the overwhelming feedback from the community indicates a strong demand for more police officers and greater officer presence in their neighborhoods. Part of this assessment not only ponders staffing numbers but also seeks to enhance personnel deployment in the most efficient and impactful manner throughout the city.
Various national standards advocate per capita staffing levels. The police department appreciates this guidance and would like to employ a more strategic, analytical, and community-level approach to Aurora's needs. For this reason, the police department began to explore the expertise of various consultants equipped to analyze current and projected staffing needs specific to Aurora, provide guidance on a strategic plan, and make specific recommendations that could directly benefit the Aurora community.
DISCUSSION:
After a careful formal bid process, facilitated by the City's Purchasing Division and including an consultant in-person interviews, Matrix Consulting Group was selected to perform a multi-task analysis staffing and strategic planning project, which will include stakeholder input, the formulation of a comprehensive evaluation and descriptive profile of the police department, an in-depth analysis of current workloads and staffing, time-specific patrol capabilities, incident and crime locations, a projection of future service demands and staffing needs and an assessment of the need for a geographic deployment restructuring.
Matrix Consulting Group has submitted a Proposal to Conduct a Police Department Staffing and Strategic Planning Study under RFQ 24-032 (see attachments). Various addendums and other documents related to the solicitation, review, and selection of this vendor have also been attached.
Once approved, this contract will be paid from account 101-3536-421.32-61 in an amount not to exceed $141,080.00.
IMPACT STATEMENT:
The approval of this Resolution will allow the police department to engage a highly qualified consultant to conducting a staffing and strategic planning analysis, providing greater service to Aurora's citizens.
RECOMMENDATIONS:
That the proposed Resolution be approved and adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to enter into an agreement with Matrix Consulting Group, in the amount not to exceed $141,080 for a Staffing and Strategic Planning Study for the Aurora Police Department.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Police Department maintains a longstanding commitment to the safety and security of the citizens of Aurora. Part of that commitment includes the ongoing dedication and effective use of resources, including personnel, facilities, and equipment, in the pursuit of these goals, and City leadership has steadfastly supported this mission; and
WHEREAS, the police department has been working to assess the organization's staffing and strategic planning needs, including determining appropriate staffing levels, allocation, assignment, and deployment. Through various organized and informal surveys, the police department has learned that the overwhelming feedback from the community is a demand for more police officers and greater officer presence in their neighborhoods. Part of this assessment not only ponders staffing numbers but seeks to enhance the deployment of personnel in the most efficient and impactful manner; and
WHEREAS, Matrix Consulting Group was selected to perform a multi-task analysis project, which will include stakeholder input, the formulation of a descriptive profile and comprehensive evaluation of the police department, an analysis of workloads and staffing, time-specific patrol capabilities, incident and crime locations, a projection of future service demands and staffing needs and an assessment of the need for a geographic deployment restructuring; and
WHEREAS, Matrix Consulting Group has submitted a Proposal to Conduct a Police Department Staffing and Strategic Planning Study under RFQ 24-032; and
WHEREAS, this project will be funded by operational funds and will be paid from account 101-3536-421.32-61 in an amount not to exceed $141,080.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to enter into an agreement with Matrix Consulting Group, in the amount not to exceed $141,080 for a Staffing and Strategic Planning Study for the Aurora Police Department.