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TO: Mayor Richard C Irvin
FROM: Lt. William Hull / Lt. Rick Robertson
DATE: 06/20/2019
SUBJECT:
A Resolution to extend our current leasing contract with Enterprise Leasing of Chicago, 1050 N Lombard Rd, Lombard, Illinois for an additional three year vehicle rental agreement period for the Aurora Police Department, to be recommended to the Public Health, Safety, and Transportation Committee on July 09, 2019.
PURPOSE:
To continue the service of Enterprise Leasing of Chicago to provide rental vehicles to the Aurora Police Department. These vehicles would be essential for use in undercover investigations; not having them would prevent effective gang and drug related operations.
BACKGROUND:
The Aurora Police Department has the responsibility to respond to a number of criminal offenses; some of which include Gang Activity, Illegal Narcotics Sales, Prostitution and Burglaries, to name a few. One proactive measure is to conduct operations utilizing undercover and unmarked vehicles in an attempted to catch criminals engaged in these types of criminal activities. Using rental vehicles in this capacity gives the Aurora Police Department Personnel the advantage of operating within the location of potential, crime ridden neighborhoods without being easily detected. Historically the Aurora Police Department has used rental vehicles for these reasons.
In 2016, the City published an Invitation to Bid (16-17), where we received bids from both Enterprise Leasing of Chicago and Hertz. The most responsible bidder was Enterprise Leasing of Chicago. The Finance Committee approved the bid proposal received from Enterprise Leasing of Chicago for the Aurora Police Department. The current contract is set to expire at the end of July 2019. Enterprise Leasing has agreed to keep the leasing prices the same and is open to extend the terms of the current contract with the City of Aurora, Aurora Police Department for an additional three years.
DISCUSSION:
The use of undercover / unmarked police vehicles is an essential part of policing crime ridden locations and neighborhoods within the City of Aurora.
The funds for these rental vehicles are drawn out of account 217-3536-421.39-03 (Asset Forfeitures - Rental/Leases) where the 2019 budget was approved at $95,000 and currently has enough funds to cover the expense required to pay for rental cars.
Enterprise Leasing of Chicago. Enterprise Leasing of Chicago has agreed to continue with the current terms of the contract for the rental of approximately eight vehicles for an additional 3 year contract term.
IMPACT STATEMENT:
The impact of having these rental vehicles is a more effective and efficient ability to police the City of Aurora and help prevent criminal activity through undercover operations and investigations. At this time there are no increased costs to the Aurora Police Department or the City, with the exception of fuel as the contract would cover maintenance costs of the vehicles.
RECOMMENDATIONS:
I recommend that the Finance Committee approve the extension of the current contract with Enterprise Leasing of Chicago as a third party vendor to provide up to eight rental vehicles to the Aurora Police Department.
cc: Public Health, Safety and Transportation Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to accept the request to extend the current contract for Enterprise Leasing of Chicago, 1050 Lombard Rd, Lombard, Illinois, for a three year vehicle rental agreement, for the Aurora Police Department.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Aurora Police Department desires to rent approximately 8 vehicles for responding to a multitude of issues that arise in the community as well as conduct undercover operations; and
WHEREAS, this project was bid and publically open in 2016 (16-17) with Enterprise Leasing of Chicago, Lombard, Illinois submitting the most responsible bid; and
WHEREAS, Enterprise Leasing of Chicago has agreed to the extend the current contract with the Aurora Police Department for the next three years; and
WHEREAS, the 2019 budget of $95,000 provides the necessary funds to pay for these rental vehicles from the Aurora Police Department account 217-3536-421.39-03 )
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: hereby accept the request to extend the current contract for Enterprise Leasing of Chicago, Lombard, Illinois to a three year rental agreement for the Aurora Police Department and does hereby further authorize the Director of Purchasing to issue the necessary orders to implement purchase of the same.