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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: July 22, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to utilize the Sourcewell and Omnia Cooperative Purchasing Contracts to enter into an agreement with Interiors for Business, Inc. in the amount of $1,090,000.00 for furniture at the new Public Works Combined Maintenance Facility
PURPOSE:
To award a contract to furnish and install furniture at the new facility in the amount of $1,090,000.00 to Interiors for Business, Inc., 409 N. River Street, Batavia, IL. This amount includes the amount proposed ($1,036,255.50), plus an additional five percent as a contingency.
BACKGROUND:
The Public Works Department is consolidating the personnel and equipment from a handful of maintenance divisions (Electrical, Streets, Fleet, Water & Sewer, and Water Meter Maintenance) into a new, combined maintenance facility on a 25.4-acre city-owned parcel near Liberty and New York Streets. Construction is ongoing and is anticipated to be completed by the end of 2024 or shortly thereafter. The building should be ready to receive furniture (including desks, tables, chairs, etc.) by mid-November.
The City has contracted with Interiors for Business, Inc. of Batavia utilizing cooperative purchasing contracts in the past to provide furniture at other City facilities, including the recently renovated Human Resources Department at City Hall.
DISCUSSION:
The City elected to once again engage Interiors for Business in early 2024 to design the furniture to be included in the new Public Works Facility. The design process included multiple, iterative meetings with City staff at their showroom to view and "try out" various types of conference/break room tables and chairs, personal workstations (desks, chairs, storage), sound dampening equipment, and other furniture.
Once the final scope of furniture to be purchased and installed was established, Interiors for Business provided the attached proposal. As indicated on the proposal, this purchase will be made utilizing Sourcewell cooperative purchasing contract #091423-ST1 for Steelcase/AMQ products and Omnia cooperative purchasing contract #2019.001896 for National/Kimball products.
The 2024 City Budget provides funds for this project (CIP C114) in the following accounts:
|
Account Name |
Account Number |
Amount |
|
Capital Outlay - GO Bonds |
355-4411-417.72-01 |
$ 875,000.00 |
|
Capital Outlay - Water & Sewer |
510-4063-511.72-01 |
$ 215,000.00 |
IMPACT STATEMENT:
None
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to utilize the Sourcewell and Omnia Cooperative Purchasing Contracts to enter into an agreement with Interiors for Business, Inc. in the amount of $1,090,000.00 for Furniture at the new Public Works Combined Maintenance Facility.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City will utilize Sourcewell Cooperative Purchasing Contract #091423-ST1 and Omnia Cooperative Purchasing Contract #2019.001896 to purchase furniture for the new Public Works Facility from Interiors for Business, 409 N. River Street, Batavia, IL; and
WHEREAS, Interiors for Business provided a quote of $1,036,255.50 to furnish and install the furniture requested by City staff; and
WHEREAS, the 2024 City Budget provides funds for this project, including the amount quoted plus a 5% contingency, in the following accounts:
|
Account Name |
Account Number |
Amount |
|
Capital Outlay - GO Bonds |
355-4411-417.72-01 |
$ 875,000.00 |
|
Capital Outlay - Water & Sewer |
510-4063-511.72-01 |
$ 215,000.00 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to utilize the Sourcewell and Omnia Cooperative Purchasing Contracts to enter into an agreement with Interiors for Business, Inc. in the amount of $1,090,000.00 for Furniture at the new Public Works Combined Maintenance Facility.