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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: February 16, 2023
SUBJECT:
A Resolution authorizing the execution of a Phase 3 Construction Engineering Supplement #1 with HR Green, Inc. in the amount of $175,903.00 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project.
PURPOSE:
To approve the Phase 3 Construction Engineering Services Agreement Supplement #1 with HR Green, Inc.
BACKGROUND:
The East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project has been under construction since the summer of 2021. The project consists of reconstructing East New York Street from a 4-lane section to a 5-lane section. The widening will provide either a two-way left turn lane or 16’ barrier median with grass interior, with intermittent left turn lanes.
The project is approximately 70% completed. The southern portion of new concrete pavement has been constructed and traffic is currently in Stage 3. The contractor has been doing some utility work over the winter, and the project is anticipated to be completed in summer of 2023.
The federal funding in the project includes Surface Transportation Program (STP) - Local funding administered by the Kane Kendall Council of Mayors (KKCOM), Transportation Alternatives Program (TAP-L) and STP - Shared Fund (STP-SF). The funding agreement with IDOT and the original HR Green, Inc. contract in the amount of $895,105.94 was approved in October 2020 by City Council (R20-251).
DISCUSSION:
Even though the agreements were approved by the City Council in October 2020, they were originally drafted in early March 2020. The project was delayed almost an entire year due to land acquisition. Over the course of that year, a number of things changed including cost increases by HR Green as well as some design changes which affected the level of effort required for Construction Engineering.
Additionally, there have been some construction delays and unexpected challenges in the field which have caused the level of effort to increase. The Phase 3 Construction Engineering Agreement Supplement #1 with HR Green, Inc., in the amount of $175,903.00, is attached as Exhibit ‘A’. The last page of the agreement details additional reasoning for the supplement.
Per the current Joint Funding agreement with IDOT that was approved by City Council, the City's share of Construction and Construction Engineering was estimated to be $3,833,951.00. Even with an increase in Construction Engineering with supplement #1, the City's local share is estimated to be under the previously approved amount by the City Council due to savings in construction. Therefore, there is no supplemental IDOT resolution needed to appropriate any additional REBUILD Illinois Bond Funds for this project.
The STP-SF project is administered by the Chicago Metropolitan Agency for Planning (CMAP). At the moment there is no unprogrammed balance for these funds, however, this project is in line to utilize any redistributed federal funds later in the year. Additionally, the City will be applying for additional federal funds to lower the local share.
The City has previously budgeted sufficient funds for this project in Account 202-4060-431.79-59 (GB118, East New York Street- Segment III).
IMPACT STATEMENT:
No impact anticipated.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of a Phase 3 Construction Engineering Supplement #1 with HR Green, Inc. in the amount of $175,903.00 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to reconstruct and widen East New York Street (Farnsworth Avenue to Welsh Drive) from a 4-Lane Section to a 5-Lane Section. The project has a State Job Number: C-91-037-14, Federal Project Number: ZHND(242) and MFT Section Number: 14-00210-02-PV.
WHEREAS, the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project has been awarded Surface Transportation Program - Shared (STP-SF) federal funding in the amount not to exceed $3,125,600.00, Surface Transportation Program - Local (STU) federal funding in the amount not to exceed $2,245,095.00 ($2,500,000.00 maximum minus $254,905.00 previously authorized for Phase 2 Engineering), and Transportation Alternatives Program (TAP-L) federal funding in the amount not to exceed $428,680.00 for Construction and Construction Engineering.
WHEREAS, the City has received a proposal for supplemental Construction Engineering services from HR Green, Inc., a copy of the Phase 3 Construction Engineering Agreement Supplement #1 in the amount of $175,903.00 is attached as Exhibit ‘A’; and
WHERAS, the City has previously budgeted sufficient funds for this project in Account 202-4060-431.79-59 (GB118, East New York Street- Segment III).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that Phase 3 Construction Engineering Agreement with HR Green, Inc. in substantially the same form as attached to this Resolution as Exhibit 'A' in the amount of one hundred seventy-five thousand nine hundred three dollars and zero cents ($175,903.00) shall be and hereby is approved; and further
BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute any other such documents related to advancement and completion of the said project, including any revised Joint Agreements showing additional federal funding.