cover
TO: Mayor Richard C. Irvine
FROM: Steve Andras, P.E., Airport Manager
DATE: April 9, 2025
SUBJECT:
Requesting an approval of a resolution renewing the airport maintenance contract with Airfield Maintenance Services, LLC whose contract expires December 31, 2025. To prevent any interruption in service during inclement weather and to allow the contractor to acquire financing for equipment replacement, we are recommending the approval of a new contract (see attached agreement) with a 5-year initial term and the provisions for a 5-year automatic extension with mutual consent by both parties. This renewal contract will also incorporate an annual payment escalation clause in a not-to-exceed amount of 4 percent based on the consumer price index.
PURPOSE:
Airport maintenance requires specialized training and certifications as prescribed by the Federal Aviation Administration (FAA). The Aurora Municipal Airport, ARR is open 24 hours a day and has earned a reputation as a safe and reliable reliever airport.
BACKGROUND:
Airfield Maintenance Services, LLC (AMS) is owned by John Broz and had taken over the maintenance responsibilities at the Aurora Municipal Airport in 2022 upon the passing of long-time maintenance operator, Dan Wolf. Broz had been an employee of Wolf for over twenty years.
Since Airfield Maintenance Services, LLC has taken over maintenance responsibilities they have proven their knowledge, organizational skills, efficient equipment use and command of the required tasks associated with airfield maintenance.
It is important to note that Airfield Maintenance Services, LLC is on call 24-7 and carries substantial liability insurance. AMS does not perform these services for any other airport.
DISCUSSION:
Funds are provided for in the City's budget under account no. 504-1810-433.38-25 to pay for these services.
IMPACT STATEMENT:
The approval of this contract will have no negative impact to the City of Aurora and will allow for uninterrupted maintenance service at the Aurora Municipal Airport.
RECOMMENDATIONS:
The airport staff recommends the approval of this resolution providing for a renewal contract for Airfield Maintenance Services.
cc: Building, Zoning, Economic Development Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the execution of an Airport Maintenance Operations Agreement with Airfield Maintenance Services, LLC for an initial five-year term in the initial amount of $424,500 with an automatic five-year renewal upon mutual consent by both parties. An annual increase based on the Consumer Price Index will be capped at four percent.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora owns, operates and maintains the Aurora Municipal Airport; and
WHEREAS, the existing Airport Operations Agreement with Airfield Maintenance Services expires on December 31, 2025; and
WHEREAS, the City of Aurora wishes to renew an Airport Maintenance Operations Agreement with Airfield Maintenance Services, LLC; and
WHEREAS, pursuant to 2-335 of the Code of Ordinances and the City's home rule powers vested in its City Council, the City is authorized to enter into this Agreement as a means to exercise its power and perform any functions pertaining to its government and affairs including, but not limited to its power to select sources and let contracts in any manner not prohibited by law, except as such power may be lawfully preempted in accordance with the constitution of the State of Illinois; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that an airport maintenance operations agreement with Airfield Maintenance Services, LLC in the initial amount of $424,500 shall be and hereby is authorized consistent with the purposes and intent of this Resolution; and further
BE IT RESOLVED, that the duration of said agreement shall be for a period of five years with an automatic five-year renewal upon mutual consent of both parties and that any annual increase shall be based on the Consumer Price Index but shall not exceed four percent (4%)