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TO: Mayor Richard C. Irvin
FROM: Robert Leible, Superintendent of Water Production
DATE: February 27, 2023
SUBJECT:
A Resolution authorizing Engineering Enterprises, Inc. to provide professional engineering services to the Water Production Division for a Water Treatment Plant Coatings Rehabilitation project, in the not-to-exceed amount of $99,000.
PURPOSE:
To obtain City Council authorization to enter into an agreement for professional engineering services with Engineering Enterprises, Inc. (EEI), Sugar Grove, IL, for the design and construction engineering for the Water Treatment Plant Coatings Rehabilitation project for the Water Production Division (WPD).
BACKGROUND:
The City of Aurora Water Treatment Plant (WTP) underwent a plant expansion in 2002. New treatment units were added in the form of a Claricone clarifier, a recarbonation vessel/tank, and vertical pipe gallery which directs water to downstream filters. All of these steel vessels are now in need of coating (paint) rehabilitation. Periodic recoating of steel treatment infrastructure protects against metal loss (corrosion) and maintains the infrastructure integrity for long-term service life.
DISCUSSION:
Due to the complexity and scope of such a project, a professional engineering consultant is required to provide design, bidding administration, and construction observation services to assure all project aspects are properly completed.
EEI has a substantial resume of experience in water tank recoating and rehabilitation projects for the WPD, including the Indian Trail Elevated Water Tank in 2013/14 and more recently the Fox Valley East Ground Storage Tanks in 2022, delivering excellent performance on both projects. In addition, EEI was selected for the Fox Valley East project via a QBS process. The proposed project is substantially similar to both previous projects in the expertise required in design and construction management. EEI excels in the technical aspects of coatings selection, bidding specifications and construction observation, including National Association of Corrosion Engineers (NACE) certified inspections. EEI understands the possible impacts of projects of this type on operations and will work to facilitate smooth coordination between the City and the contractor. EEI is conveniently located approximately 10 miles from the project site at the WTP. Specific duties and responsibilities are documented in the Agreement for Professional Engineering Services (attached).
In consideration of EEI's past performance and project specific experience with the WPD, it is recommended the agreement be approved per City of Aurora Code of Ordinances, Chapter 2, Division 2, Section 2-336 Contracts Exempt or Excluded From Formal Bidding: (a) The city may award a written contract for professional services, which shall include architectural, engineering, surveying, construction management, accounting, auditing, safety and security risk assessment, computer and data assessment and services, legal and other financial services, without complying with the other provisions of this division.
A proposal from EEI to perform the necessary design, project administration, and construction observation professional services is attached for a time and material, not-to-exceed amount of $99,000. Funds are available in the 2023 budget in account 510-4058-511-32-07.
IMPACT STATEMENT:
None.
RECOMMENDATIONS:
That a resolution authorizing EEI to provide professional engineering services to the Water Production Division in an amount not-to-exceed of $99,000 be approved by the Mayor and City Council. It is further recommended that this matter be submitted to the Infrastructure and Technology Committee for review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing Engineering Enterprises, Inc. to provide professional engineering services to the Water Production Division for a Water Treatment Plant Coatings Rehabilitation project, in the not-to-exceed amount of $99,000.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the Water Production Division seeks professional engineering services for a Water Treatment Plant Coatings Rehabilitation project; and
WHEREAS, Engineering Enterprises, Inc. is recommended for this particular project based on previous successful coating rehabilitation projects for the Water Production Division; and
WHEREAS, Engineering Enterprises, Inc. has provided a proposal in the not to exceed amount of $99,000 to perform the necessary design, project administration, and construction observation for the subject project; and
WHEREAS, per City of Aurora Code of Ordinances, Chapter 2, Division 2, Section 2-336 Contracts Exempt or Excluded From Formal Bidding: (a) The city may award a written contract for professional services, which shall include architectural, engineering, surveying, construction management, accounting, auditing, safety and security risk assessment, computer and data assessment and services, legal and other financial services, without complying with the other provisions of this division; and
WHEREAS, budgetary authority is granted and funds are available in the 2023 budget in account 510-4058-511-32-07.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Purchasing Director be and is hereby authorized and directed to issue a purchase order for the necessary professional engineering services for the Water Treatment Plant Coatings Rehabilitation project, on a time and material basis in the not to exceed amount of $99,000 for the Water Production Division.