cover
TO: Mayor John D. Laesch
FROM: Tim Shields, GIS Manager
Jeff Anderson, Deputy CIO
Ram Tyagi, CIO
DATE: September 22, 2025
SUBJECT:
A resolution authorizing procurement of an Enterprise Agreement ("EA") for GIS software from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, CA in the amount of $562,100.00, for a three-year term.
PURPOSE:
Renewal of ESRI's ArcGIS software licensing to meet the City's growing needs for Geographic Information System (GIS) and support for the GIS platform. These costs are annual licensing costs for three years.
BACKGROUND:
ESRI software has been used for GIS mapping since 1996 and is a critical part of the City's operations. The number of datasets and mapping applications steadily increases each year as the GIS division increases the user base of the GIS platform. The GIS platform is available for all departments to use, with the administration of the platform being the responsibility of the GIS Division.
DISCUSSION:
The City of Aurora has standardized on ESRI software for GIS mapping. This software is utilized by GIS staff, as well as all departments throughout the organization. It also interfaces with and provides mapping information for the Sensus water meter reading system, Development Services' land files and TRAKiT, Public Works JULIE tickets & Asset management software, Customer Service's 311 application and the City's 911 Computer Aided Dispatch (CAD) system.
With the continued evolution of the GIS Division to develop a geo-spatial strategy, digital twin, open data platform and the desire to expand GIS usage within departments, the City has decided that entering into an Enterprise Agreement for licensing with ESRI was more economical and strategic than purchasing items required individually.
ESRI is the is the sole source provider for Enterprise Agreements and has been quoted from the Illinois State Contract #CMT4185526. The Enterprise Agreement will be paid annually each year in the amount of $180,400 for years 1, 2, & 3. ArcGIS Indoors & Business Analyst will be paid at the quoted price in year 1 in the amount of $20,900. The quote does not reflect year 2 and 3 of the additional software of ArcGIS Indoors and Business Analyst, but they will be continued to be purchased in year 2 and 3 with an estimated price increase of 10% each year. These estimates would be $23,000 in year 2 and $25,300 in year 3. These prices are lower than the State Contract negotiated price because of the purchase of the Enterprise Agreement. Staff is requesting approval to pay these estimated amounts in subsequent years.
This item was previously approved in 2022. Funds are allocated in and will be paid from account number 101-1284-419.38-11.
IMPACT STATEMENT:
Not approving the renewal of the Enterprise Agreement will add inefficiencies for existing system integrations, initiatives surrounding Open Data, mapping indoor spaces, and the use of the GIS platform throughout the City.
RECOMMENDATIONS:
It is recommended to authorize procurement of an Enterprise Agreement ("EA") for GIS software from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $562,100.00 for a three-year term plus year 2 and year 3 of ArcGIS Indoors and Business Analyst..
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing procurement of an Enterprise Agreement ("EA") for GIS software from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $562,100.00 for a three-year term plus year 2 and year 3 of ArcGIS Indoors and Business Analyst.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora has standardized on ESRI software for Geographic Information System (GIS) mapping; and
WHEREAS, City staff desire expanded use of the ArcGIS solution for Open Data and other purposes; and
WHEREAS, ESRI is the is the sole source provider for Enterprise Agreements and has been quoted from the Illinois State Contract #CMT4185526; and
WHEREAS, funds are allocated in and will be paid from account number 101-1284-419.38-11; and
WHEREAS, ESRI sells direct to customers and does not allow other vendors to sell their software
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing procurement of an Enterprise Agreement ("EA") for GIS software from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $562,100.00 for a three-year term plus year 2 and year 3 of ArcGIS Indoors and Business Analyst.