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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: April 14, 2022
SUBJECT:
A Resolution authorizing the execution of an Engineering Agreement with HR Green, Inc. in the not to exceed amount of $21,564.00, and the appropriation of $22,000.00 of Motor Fuel Tax (MFT) Funds for the Montgomery Road Resurfacing Project.
PURPOSE:
This is a Resolution to approve the above referenced Engineering Services Agreement and to appropriate Motor Fuel Tax (MFT) funds as required by the Illinois Highway Code.
BACKGROUND:
The City applied for federal funding in the March 2020 Kane-Kendall Council of Mayors (KKCOM) Call for Projects for 11 different projects. This project has secured federal funding and is one of multiple projects that was selected to be in KKCOM's 5-year program.
The project will resurface Montgomery Road from Frontenac Street to IL Route 59. The funding ratio for these projects is 75/25 (75% federal / 25% local) for Construction and Construction Engineering, up to a maximum amount of $750,000. Resurfacing projects like this help reduce the burden of funding the City’s yearly resurfacing program with local and MFT funding sources.
DISCUSSION:
The City will perform Phase 1 and Phase 2 Engineering in-house. The purpose of this agreement is for the consultant to provide CAD (computer aided drafting) services only. HR Green would be the most qualified to perform the drafting as they have designed two federally funded resurfacing projects for the City within the last 6 years. Additionally, they performed the drafting services on the Eola Road Resurfacing Project and the Indian Trail Resurfacing Project in the last year and a half, both of which were designed in-house by the City. Using HR Green will bring maximum efficiency to the drafting services the City requires.
The Scope of Work is detailed in the attached agreement, noted as Exhibit ‘A’. The total cost of the agreement is in an amount not to exceed $21,564.00. The 2022 City Budget provides for sufficient funds in Account 203-4460-431.79-99 (G145, Montgomery - Frontenac to 59.).
IDOT requires a Resolution to appropriate the MFT funds prior to their expenditure for approved projects. The Resolution for Improvement - BLR 09110 (Exhibit ‘B’) appropriating MFT funds in the amount of $22,000.00 is attached. This amount includes a small contingency for other expenses that may be incurred.
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of an Engineering Agreement with HR Green, Inc. in the not to exceed amount of $21,564.00, and the appropriation of $22,000.00 of Motor Fuel Tax (MFT) Funds for the Montgomery Road Resurfacing Project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to resurface Montgomery Road from Frontenac St to IL Route 59, and
WHEREAS, there is a need for an engineering agreement with HR Green, Inc. of 2363 Sequoia Drive, Suite 101, Aurora, IL 60506, to complete the drafting services for a total cost not to exceed $21,564.00, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A', and
WHEREAS, there is a need to appropriate Motor Fuel Tax funds for this agreement for Section 22-00346-00-RS the amount of $22,000.00, a copy of which resolution is attached hereto and incorporated herein as Exhibit 'B', and
WHEREAS, the 2022 City Budget provides sufficient funds for this item in account no. 203-4460-431.79-99 (Motor Fuel Tax Fund).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Engineering Agreement with HR Green, Inc. attached to this Resolution as Exhibit 'A' in the not to exceed amount of twenty one thousand five hundred and sixty four dollars ($21,564.00) shall be and hereby is approved; and further
BE IT RESOLVED, that twenty two thousand dollars ($22,000.00) of available MFT Funds, Motor Fuel Tax Section Number 22-00346-00-RS shall be and hereby is appropriated for the purposes set forth in this resolution; and further
BE IT RESOLVED, that the Director of Purchasing and the Clerk respectively, shall be and hereby are directed to execute all the aforementioned documents on behalf of the City and any other documents required to carry the purposes of this resolution into execution, including, but not limited to the document entitled “Resolution for Improvement Under the Illinois Highway Code, Form (BLR 09110)” attached to this Resolution as Exhibit 'B'.