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TO: Mayor John Laesch
FROM: Ram Tyagi, CIO
Jeff Anderson, Deputy CIO
DATE: June 11, 2026
SUBJECT:
Resolution requesting approval of a three-year support renewal contract to Scientel Solutions, LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure in the amount of $2,168,127.
PURPOSE:
This resolution is requesting a renewal of the contract orginally approved via R21-136. This renewal provides for a buyout of the equipment at the end of the three-year term.
BACKGROUND:
After a competitive bidding process, Resolution R21-136 awarded the City’s Network Infrastructure Managed Services contract to Scientel Solutions.
The agreement approved under R21-136 includes network design, planning, procurement, monitoring, and device installation. The contract was established as a three-year term with two optional one-year extensions, both of which were executed.
Resolution R24-034 later approved the addition of City firewalls to the contract under R21-136. At this time, the option to include firewalls under this contract will not be exercised.
DISCUSSION:
Over the course of the existing agreement, the City expanded network services greatly to many locations throughout the City. Those included large network installation at the following locations: Public Works, RiverEdge Park, Fire Stations 4, 9, 13. Other smaller network extensions adding to the expansion include 101 Lake Street, Phillips Park (Golf and Zoo), Stolp Island Garage and Grand Boulevard.
Beginning in early 2026, City IT staff worked with the Mayor's Office to research options for maintaining the city network. These options included, purchasing new network equipment, renewing for 1-year with a buyout and renewing for 3-years with a buyout. Those choices are summarized below.
-- If the City purchased new equipment from a Fortinet reseller, the three-year total cost of ownership (TCO) would be $2,344,717.83.
-- The three-year option from Scientel has a TCO of $2,168,127. At the end of this contract, the City purchases the networking equipment for $1.
Funds are available in Account Number # 101-1280-419.38-26 to pay for this contract.
IMPACT STATEMENT:
As part of the City of Aurora Technology Strategic Plan or “IT Roadmap”, the Information Technology Department is seeking to evaluate and improve efficiencies throughout the organization. This purchase is aligned with the Strategic Plan.
RECOMMENDATIONS:
Request approval to adopt the proposed resolution.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution requesting approval of a three-year support renewal contract to Scientel Solutions, LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure in the amount of $2,168,127.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora's Network Infrastructure is managed by the IT Department and Scientel through a network managed service provider agreement; and
WHEREAS, City IT staff wishes to reduce risk and costs while maintaining a high-performing City-wide network; and
WHEREAS, Resolution R21-136 awarded Network Infrastructure Managed Services to Scientel Solutions LLC; and
WHEREAS, Scientel has performed admirably during the contract; and
WHEREAS, funds are available in Account Number # 101-1280-419.38-26.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to issue purchase orders for services described in this resolution and as more fully set forth in the contract attached hereto.