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TO: Mayor Richard C. Irvin
FROM: David McCabe, Assistant Fire Chief of Support Services
DATE: December 11, 2018
SUBJECT:
A request to ratify payment of $34,680.00 to Holian Asbestos Removal & Encapsulation of Spring Grove, Illinois, for work completed at the prior Aurora Fire Department Station 7.
PURPOSE:
To approve payment for work already completed at the site of old fire station #7 at 824 Kenilworth Place.
BACKGROUND:
Once the new fire station 7 was completed, old fire station 7 was demolished. Midwest Environmental Services (MES) of Yorkville, IL was hired to manage the asbestos inspection and removal from the old fire station. MES obtained informal bids for the demolition and removal of materials containing asbestos or lead. When the bid was received, removal of the materials from the site was quoted on a per-dumpster basis. The original purchase order was submitted for $11,230.00, which only accounted for a single dumpster of material being hauled away.
DISCUSSION:
When the bids were received for the tear-down and removal of materials containing asbestos and lead, the bid contained a per-dumpster price. It was unknown at that time how much building material contained asbestos or lead. Prior to demolition, it was known that the roof of the station contained asbestos. Testing on interior walls revealed that they contained lead-based paint. When it was discovered how much asbestos and lead the building contained, it was determined to be more cost effective to treat all of the material as tainted than it would have cost to separate "clean" material from that containing asbestos or lead. This required hauling the materials to a further landfill that would accept the materials, as well as an increased cost for the materials containing asbestos and lead.
To complete the demolition and haul-away of all the potentially tainted materials, thirteen (13) dumpsters were needed. The cost thirteen (13) dumpster-loads were added to the price for demolition to arrive at the final cost.
All of the work for the station was completed prior to the end of 2018. Funds for this payment are available from 2018 in account 345-3033-422-72.35, which currently has an available balance of $479,378.50.
This part of the project was not included in the general construction contract as to not incur an upcharge for management of this part of the project.
This is the final expense related to the construction of the new fire station #7, and the demolition of the old structure. The total cost of the project was as follows:
Dewberry Architects - Station design $ 294,577.77
RC Wegman - Construction and demolition $ 3,954,905.00
xxxxxxxxxxxxxx-Landscaping $ 95,721.00
CTS - Cabling at new station $ 28,577.00
Holian Environmental - Asbestos abatement and haulaway $ 34,680.00
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TOTAL EXPENSES FOR PROJECT $ 4,408,460.77
IMPACT STATEMENT:
The demolition and removal of the materials was needed to allow the station 7 project to continue. The parking lot and sidewalks could not be completed until the demolition of the old station was complete.
RECOMMENDATIONS:
That the council approve a payment of $34,680 to Holian Asbestos Removal & Encapsulation of Spring Grove, IL, for demolition and haul-away of lead and asbestos tainted materials from old Fire Station 7.
cc: Alderman Robert O'Connor, Chairman
Alderman Ted Mesiacos
Alderman Edward Bugg
Alderman Richard Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to ratify payment to Holian Asbestos Removal & Encapsulation of Spring Grove, IL, for removal and haul-away of asbestos and lead-tainted materials from old Fire Station 7.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Old fire station 7 contained asbestos and lead-tainted materials, and
WHEREAS, the demolition, removal, and haul-away of tainted materials had to meet state and federal requirements; and
WHEREAS, 2018 funding is available in account 345-3033-422.72-35; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: ratify payment of $34,680.00 to Holian Asbestos Removal & Encapsulation of Spring Grove, IL.