cover
TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: October 29, 2020
SUBJECT:
A Resolution authorizing the execution of Phase 2 Design Engineering Amendment #1 with HR Green, Inc., Aurora, IL, in the not to exceed amount of $94,402.31 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project.
PURPOSE:
To obtain approval of the Addendum #1 Agreement with HR Green, Inc., 2363 Sequoia Drive, Suite 101, Aurora, IL 60506., for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, IDOT MFT Section 14-00210-02-PV.
BACKGROUND:
The City has been awarded federal Surface Transportation Program (STP) funding in the maximum allowable amount of $2.5 million through the Kane Kendall Council of Mayors (KKCOM) for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) project. The City also been awarded $428,680 of Congestion Mitigation and Air Quality (CMAQ) funding for the construction of a bike path on this portion of E New York Street. In the fall of 2019, the City was awarded an additional $3,125,600 of federal funding for construction through the STP - Shared Fund, a new program implemented by the Chicago Metropolitan Agency for Planning (CMAP).
The City continues to work with their consultant, HR Green, on design plans under an agreement approved in 2014 (R14-175) in the amount not to exceed $513,126.80. The plans are 99% complete and the “Initial Final” Plans, Specifications, and Estimates (PS&E) were submitted to the IDOT on March 6, 2020 and October 5, 2020. The project is targeting a January 15, 2021 IDOT letting, subject to the land acquisition process.
When the agreement was approved in 2014, it was noted that right-of-way acquisition services and the preparation of plat of highways were not included and were to be completed under separate contract. In March 2019 the City approved an agreement with Civiltech Engineering, Inc. to provide appraisal and review appraisal services (R19-106). In July 2020 the City approved an agreement with Santacruz Land Acquisitions to provide negotiation services (R19-236). An amendment with HR Green for the plat of highways is now also required.
DISCUSSION:
Amendment #1 is attached in the amount of $94,402.31. A cost summary is below:
Extra Services Provided $82,043.24
Roadway Redesign $47,700.98
Services Not Provided (Deduction) ($35,341.91)
TOTAL $94,402.31
The Extra Services Provided were primarily the Plat of Highway work required for the land acquisition phase. The other extra services included additional topographic survey, added roadway design elements, additional sanitary sewer work and additional IDOT coordination due to the land acquisition delays. Some services were not provided which resulted in a cost savings. Between the extra services and services not provided, there was a net increase of $46,701.33.
In addition to the above changes, the City has requested that HR Green redesign the roadway from approximately STA 109+00 to STA 123+00. This redesign will shift the roadway to the north, which will eliminate the need for some land acquisition. The costs for the redesign portion would be $47,700.98, which is less than the cost of the land acquisition. The redesign will also help keep the project on schedule and not put the various funding sources at risk. Adding the redesign amount of $47,700.98 to the above referenced net increase of $46,701.33 brings the Addendum #1 total to a not to exceed amount of $94,402.31.
The existing Design Engineering contract is currently federally funded at a 50/50 split. However, the cost of this addendum will be 100% City cost, since the project has reached the maximum KKCOM STP funding limit of $2.5 million with the Construction phase.
Account no. 340-4460-431.79-59, (Capital Improvements Fund), CIP # GB118 will be utilized for this work. There are sufficient funds in the 2020 budget to account for the remaining purchase order with HR Green and this addendum.
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this to Finance Committee for approval.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the execution of Phase 2 Design Engineering Amendment #1 with HR Green, Inc. in the not to exceed amount of $94,402.31 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to reconstruct and widen East New York Street (Farnsworth Avenue to Welsh Drive) from a 4-Lane Section to a 5-Lane Section. The project has a State Job Number: C-91-037-14, Federal Project Number: ZHND(242) and MFT Section Number: 14-00210-02-PV.
WHEREAS, there is a need for execution of a Phase 2 Design Engineering Amendment #1 with HR Green, Inc., 2363 Sequoia Drive, Suite 101, Aurora, IL 60506 in the not to exceed amount of $94,402.31, a copy of which agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, the 2020 City Budget provides $94,402.31 for these services in account no. 340-4460-431.79-59, (Capital Improvements Fund), CIP # GB118.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute the Engineering Agreement Supplement #1 with HR Green, Inc. as set forth in Exhibit 'A'.