cover
TO: Mayor Thomas J. Weisner
FROM: Ted Beck, Chief Technology Officer
DATE: 4-2-2014
SUBJECT:
A resolution amending resolution R13-263 with Crowe Horwath, LLP, Oak Brook Illinois for an additional amount of $44,608.00. This change order would allow for the addition of a RFI (request for information) phase. This additional phase will allow for a study of what the market offers prior to the release of a full RFP for both the Public Safety and Public Administration software suites.
PURPOSE:
Crowe Horwath is currently engaged with the City in a multiple phase project to determine the upgrade path for our Public Safety and Public Administration software suites. The needs assessment phase collected information from all divisions in the City. The feedback and report from the analysis phase call for a truly integrated and collaborative system at all levels of the City. The software capabilities necessary within these new software suites continue to mature and become a greater value to the City and its residents. The RFI will allow for an in depth study of what the market(s) can currently provide. The RFI is especially critical given the time frames necessary to implement both products. It will be a multiple year process that will require knowledge of the vendor's roadmaps as well as their current offerings. The review of the RFI will enable us filter, prioritize, and schedule the items for the next RFP steps, making the RFP process more efficient and productive. The City's goal is to select systems that will meet both the currents needs and align with the future needs of the City and its residents.
BACKGROUND:
The original scope of work developed for resolution l3-00431 called for moving directly to a request for proposal phase. The needs assessment process to date has clearly shown the need for further study of what the market has available prior to releasing the request for proposal(s). The project to date has established the need for higher levels of integration and collaboration between the Public Safety and Public Administration software suites.
DISCUSSION:
Funds for this change order are available in:
340-1232-419-32.80 $20,000.00
101-1230-419-32.80 $24,680.00
Crowe Horwath does not have any outstanding debt with the City
IMPACT STATEMENT:
The software suites that are selected are actively utilized by all divisions within the City. The additional funds are needed given the cost and magnitude of these systems for the City.
RECOMMENDATIONS:
Request approval of the change order to resolution R13-263 for an additional $44,608.00 with Crowe Horwath, LLP, Oak Brook Illinois.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Peters, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing a change order for the Crowe Horwath, LLP, Oak Brook, Illinois ERP software selection project, originally approved under Resolution R13-263, in the amount of $44, 608.00.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Crowe Horwath, LLP, Oak Brook Illinois is currently working with the City of Aurora to determine future ERP (enterprise resource platforms) for both Public Safety and Public Administration; and
WHEREAS, funds necessary for this purchase will be taken from 340-1232-419-32.80 $20,000.00 and 101-1230-419-32.80 $24,680.00; and
WHEREAS, the needs assessment phase of Crowe-Horwath project has documented the need for an additional RFI (request for information) phase;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorize a change order for the Crowe-Horwath ERP project in the amount of $44,608.00 and does hereby further authorize its Purchasing Director to issue the necessary orders to implement purchase of same.
PASSED AND APPROVED on ______________.
AYES ____ NAYS ____ NOT VOTING ____ ABSENT ____
____________________________ __________________________
Alderman Bohman, Ward 1 Alderman Garza, Ward 2
____________________________ __________________________
Alderman Mesiacos, Ward 3 Alderman Donnell, Ward 4
____________________________ __________________________
Alderman Peters, Ward 5 Alderman Saville, Ward 6
____________________________ __________________________
Alderman Hart-Burns, Ward 7 Alderman Mervine, Ward 8
____________________________ __________________________
Alderman Bugg, Ward 9 Alderman Johnson, Ward 10
____________________________ __________________________
Alderman Irvin, At Large Alderman O'Connor, At Large
ATTEST:
____________________________ __________________________
City Clerk Mayor
Crowe-Horwath scope of work for Change Order #1