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TO: Mayor Richard C. Irvin
FROM: Kurt Muth P.E., Engineering Coordinator
DATE: August 23, 2021
SUBJECT:
Resolution authorizing the Director of Purchasing to execute the Contract Change Order Request Number 1 with Copenhaver Construction Inc. for the Wilder Park Site Improvements project in the amount of thirty-five thousand dollars and zero cents ($35,000.00).
PURPOSE:
To increase the Contract by $35,000.00 from the original value of $543,708.50 (R21-156) to a new Contract value of $578,708.50.
BACKGROUND:
The Change Order is necessary to increase the Contract Value in order to allow for the installation of the playground equipment that was previously acquired by the City. Originally, the City was going to have a separate vendor install the playground equipment and staff was going to come forward for approval of that installation. Unfortunately, as construction progressed, it was determined that the equipment needed to be installed prior to the installation of the playground surface. In order to keep the contract on schedule, Copenhaver installed the equipment in lieu of the City hiring another contractor after the Copenhaver contract was complete.
It is anticipated that the bulk of the existing contract contingency will be needed for items that generally arise during construction; on this contract those anticipated additional costs are described as follows:
The spoils from the earthwork were tested and found not eligible for disposal at a CCDD facility. As a result, the spoils will remain onsite which will increase the area of restoration and seeding post construction.
Due to the existing grade difference across the playground and shelter area and the need to keep the improvements handicap accessible, the west edge of the playground and shelter will require the installation of a retaining wall.
Existing River Street within the site limits was milled and graded to be used as the subbase for the brick pavers. With the loss of density of the asphalt, excess material was produced and will need to be moved offsite.
Change Order Request Number 1 for this project is attached as Exhibit A.
DISCUSSION:
This work was budgeted in 2021 in account number 235-4440-451-7343 (A053) which had a total approved amount of $870,000.00. There is sufficient funding in this account to fund this change order, as the installation of the playground equipment was originally anticipated to come from this account.
IMPACT STATEMENT:
Executing this change order request to increase the Contract value will allow for payment for work that was required due to unforeseen issues that arose during construction as well as the installation of the playground equipment by this contractor rather than a separate vendor.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to execute the Contract Change Order Request Number 1 with Copenhaver Construction Inc. for the Wilder Park Site Improvements project in the amount of thirty-five thousand dollars and zero cents ($35,000.00).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary to execute a Change Order to the Contract with Copenhaver Construction Inc., 75 Koppie Drive, Gilberts, IL 60136 to increase the Contract; and
WHEREAS, increasing the Contract by $35,000.00 from the original value of $543,708.50 to a new value of $578,708.50 will allow for payment for work that was required due to unforeseen issues that arose during construction as well as the installation of the playground equipment by this contractor rather than a separate vendor; and
WHEREAS, this expenditure was anticipated, and funding has been provided in account 235-4440-451-7343; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is hereby authorized to execute Contract Change Order Request Number 1 with Copenhaver Construction Inc., 75 Koppie Drive, Gilberts, IL for the Wilder Park Site Improvements Project in the amount of thirty-five thousand dollars and zero cents ($35,000.00).