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TO: Mayor Richard C. Irvin
FROM: Brian Witkowski, P.E. New Development Engineer
DATE: October 1, 2024
SUBJECT:
A resolution to award a contract to R.W. Dunteman Co. of 600 S Lombard Rd Addison, IL 60101 in the bid amount of $19,523,900.00 for the Farnsworth, Bilter, & Church Improvements Project.
PURPOSE:
To award a Construction Contract for a roadway widening, reconstruction, resurfacing, utility improvement, and intersection improvement project.
BACKGROUND:
This project has been planned for many years as the ultimate build-out of Farnsworth Ave and Bilter Road for the sections covered in this contract. The project is located on Farnsworth Ave from I-88 interchange to the lane drop approximately 700 feet south of Butterfield Rd, Bilter Rd from Church Road intersection to the west leg of Premium Outlets Blvd and Church Rd from approximately 220 feet north of the Bilter Rd intersection to approximately 800 feet south of the Bilter Intersection in the City of Aurora, Kane County, IL. The gross and net length is 9,134 ft (1.73 miles).
DISCUSSION:
This project was advertised in the Aurora Beacon on September 8th, 2024 and several vendors viewed the plan documents on the City Website. Bids were opened and read publicly on September 25th at 11 AM through a zoom meeting. The bid tabulation for the eight(8) bids received is attached as Exhibit "A". The lowest responsible bid was submitted by R.W. Dunteman Co of Addison, IL in the amount of $19,523,900.00 which is approximately 10% higher than the Engineer's Cost Estimate. While the 10% is not significantly higher than the engineers estimate staff has recommended that we endeavor to reduce the scope of this project to make it easier for the contractor to hit specific deadlines included in the project. We recommend that the contract be awarded based on the competitively bid entire package and then staff, the design engineer and the construction engineer will work together to determine the most logical termination points for the project.
We currently anticipate these limits will be at the east leg of the Farnsworth Ave and Bilter Road intersection and the northern limits will be just north of Thorntons gas station. This will reduce the cost of the project approximately $7 million dollars.
There was a local vendor provision for this project and there was a qualified bid within 5%, however the difference exceeded $100,000 which is the not to exceed amount. So the local vendor provision was not applied for this bid.
The work consists of roadway widening and resurfacing of approximately 1.73 miles. Farnsworth Ave is widening from a 4-lane section to a 6-lane section consistent with the cross section found north of Butterfield Road. Bilter Road is generally widening from a 2-lane cross section to a 4-lane cross section and Church Road is widening from a 2-lane cross section to a 3-lane cross section. The work will generally include the removal and replacement of existing pavement, installation of new watermain, storm sewer, sidewalk, ADA ramps, bike path, lighting and traffic signals along with work including signing, intersection radii widening, pavement marking, landscaping, and all other collateral work necessary to complete the project in accordance with the plans as modified by staff, design and construction engineers.
We recommend awarding the Farnsworth Bilter Church Road Improvements to R.W. Dunteman Co for the unit prices submitted. A copy of R.W. Dunteman submitted bid is attached as Exhibit "B".
The improvements will be paid for through GO bonds, Developer Contributions and interest earnings from GO Bond proceeds.
Current accounts where money is held for 2024 are:
356-4060-431.73-99- $6,600,000
340-4060-431.73-99- $480,000
The project will utilize account 340-4060-431.73-99 until exhausted and then utilize account 356-4060-431.73-99.
IMPACT STATEMENT:
Construction will begin in winter 2024 pending weather, property acquisition and utility relocation both of which are currently ongoing. There are detailed staging plans included in the roadway construction plans. At times the road will be reduced from 2 lanes in each direction to 1 lane in each direction. Access to all businesses will be maintained at all times.
RECOMMENDATIONS:
Please forward this to the Finance Committee for approval.
cc: Infrastructure and Technology
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract to R.W. Dunteman Co. in the bid amount of $19,523,900.00 for the Farnsworth, Bilter & Church Roadway Improvements Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City seeks to reconstruct, widen and resurface Farnsworth Ave, Bilter Road and Church Road as well as make intersection improvements, and
WHEREAS, these construction improvements represent the ultimate buildout of Farnsworth Ave, and Bilter Road, and
WHEREAS, these construction improvements will mean there is no decrease in roadway capacity through these segments of Aurora roadway, and
WHEREAS, bids were received and publicly opened and read on September 25, 2024 at 11:00AM with bid tabulation attached hereto and incorporated as Exhibit "A"; and
WHEREAS, R.W. Dunteman Co. 600 S Lombard Rd, Addison, IL 60101 was the lowest responsible bidder in the amount of nineteen million five hundred twenty-three thousand nine hundred dollars and zero cents ($19,523,900.00), and
WHEREAS, the 2024 City budget provides for $6,600,000 in account 356-4060-431.73-99 and $480,000 in account 340-4060-431.73-99 (GB164 Farnsworth and Bilter Improvements)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with R.W. Dunteman Co. for the unit prices shown within the bid set as set forth in Exhibit "B".