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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: July 28, 2023
SUBJECT:
2023 Fleet Vehicle Procurement
PURPOSE:
To ensure that City divisions have adequate vehicles to perform their missions safely and effectively.
BACKGROUND:
There are several vehicles that are authorized for purchase in the City's 2023 budget that remain to be ordered. Due to ongoing global supply and labor shortages, increasing emissions standards, and electrification initiatives, automotive manufacturers have drastically reduced, delayed, or canceled vehicle production. The limited supply and nationwide high demand have caused vehicle ordering banks to close rapidly; in some cases, less than one week. These brief ordering opportunities pose immense challenges in procuring vehicles through the City's standard bidding and approval processes.
DISCUSSION:
Manufacturers, such as Ford Motor Company and General Motors, have begun accepting limited orders for certain 2024 model year vehicles, with additional models becoming available in the upcoming months. To take part in these limited ordering opportunities and enhance the City's chance of successful procurements, the Fleet Maintenance Division is requesting authorization to place vehicle orders as opportunities arise.
In the event there are no current purchasing cooperative contracts in effect for a particular model, orders will be placed in accordance with the exceptions outlined in the City Code of Ordinances (Section 2-335).
Where available and feasible with City operations, electric and/or high efficiency vehicles will be procured.
A list of vehicles remaining to be procured, funding sources, and budgeted amounts is attached.
The requested vehicles are approved in the City's 2023 budget and funding is allocated in the following accounts: 255-3536-421.66-20 ($98,000.00), 255-3536-421.75-20 ($37,000.00), 340-1820-424.66-10 ($40,000.00), 340-1827-424.66-01 ($37,000.00), 340-1827-424.66-10 (60,000.00), 340-4020-451.75-10 ($107,000.00), 340-4410-440.75-10 ($58,000.00), 340-4440-451.66-20 ($49,000.00), 530-4434-437.66-20 ($40,000.00).
IMPACT STATEMENT:
The Fleet Maintenance Division will be able to immediately capitalize on vehicle procurement opportunities as they become available.
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora fleet, for $526,000.00.
cc: Infrastructure and Technology
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora fleet, for $526,000.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, there are several vehicles that are authorized for purchase in the City's 2023 budget that remain to be ordered; and
WHEREAS, due to ongoing global supply and labor shortages, increasing emissions standards, and electrification initiatives, automotive manufacturers have drastically reduced, delayed, or canceled vehicle production; and
WHEREAS, the limited supply and nationwide high demand have caused vehicle ordering banks to close rapidly; in some cases, less than one week; and
WHEREAS, manufacturers, such as Ford Motor Company and General Motors, have begun accepting limited orders for certain 2024 model year vehicles; and
WHEREAS, the City's Fleet Maintenance Division is requesting authorization to place orders for replacement and additional vehicles as opportunities become available; and
WHEREAS, the requested vehicles are approved in the City's 2023 budget and funding is allocated in the following accounts: 255-3536-421.66-20 ($98,000.00), 255-3536-421.75-20 ($37,000.00), 340-1820-424.66-10 ($40,000.00), 340-1827-424.66-01 ($37,000.00), 340-1827-424.66-10 (60,000.00), 340-4020-451.75-10 ($107,000.00), 340-4410-440.75-10 ($58,000.00), 340-4440-451.66-20 ($49,000.00), 530-4434-437.66-20 ($40,000.00); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the purchase of replacement and additional vehicles for the City of Aurora Fleet, for $526,000.00 which is hereto and made a part of and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.