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TO: Mayor Richard C. Irvin
FROM: Clayton Muhammad, Director of Public Information and Community Relations
Jeff Anderson, Deputy CIO
Shanita Thompson, Director IT Operations
DATE: November 23, 2020
SUBJECT:
A Resolution to approve the renewal of the contracts for City website hosting and maintenance as well as website job applicant tracking module from CivicPlus, Manhattan, Kansas, in the amount of $88,340.84 for a period of 3 years
PURPOSE:
In order to provide a viable outlet for information, including City Council agendas and minutes, and maintain national standards for municipal websites, the City of Aurora’s website has been maintained by CivicPlus, Inc for the past four years. The application tracking module, CivicHR, was also added from CivicPlus when the need arose in Human Resources to track applications more efficiently.
BACKGROUND:
The City of Aurora issued a Request for Proposals in February 2016. CivicPlus was chosen and awarded the RFP and the contract needs to be renewed to continue services. CivicPlus has launched more than 500 government-related websites. CivicPlus specializes in municipal website design and offering a proven way for government to connect with its constituents across all platforms, including mobile. The CivicHR module easily maintains employee data by managing job descriptions, publishing open positions and accepting online applications to screen candidates for Human Resources.
DISCUSSION:
CivicPlus hosting and maintenance 24/7 service is recommended to assist with keeping the site up with minimal down time. The 2020 Information Technology budgeted account 101-1380-419.45-02 has funding in the amount of $55,000.00 for both CivicHR and the website hosting and maintenance.
IMPACT STATEMENT:
Failure to renew will impact the services provided by CivicPlus, Inc., including loss of access to the City website
RECOMMENDATIONS:
Approve the renewal of the contracts for City website hosting and maintenance as well as website job applicant tracking module from CivicPlus, Manhattan, Kansas, in the amount of $88,340.84 for a period of 3 years.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to approve the renewal of the contracts for City website hosting and maintenance as well as website job applicant tracking module from CivicPlus, Manhattan, Kansas, in the amount of $88,340.84 for a period of 3 years.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City of Aurora issued a Request for Proposals in February 2016. CivicPlus was chosen and awarded the RFP and the contract needs to be renewed to continue services; and
WHEREAS, CivicPlus has launched more than 500 government-related websites. CivicPlus specializes in municipal website design and offering a proven way for government to connect with its constituents across all platforms, including mobile; and
WHEREAS, the CivicHR module easily maintains employee data by managing job descriptions, publishing open positions and accepting online applications to screen candidates for Human Resources
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: approves the renewal of the contracts for City website hosting and maintenance as well as website job applicant tracking module from CivicPlus, Manhattan, Kansas, in the amount of $88,340.84 for a period of 3 years.