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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: September 13, 2021
SUBJECT:
A Resolution to award a contract to Martam Construction, Inc. in the bid amount of $301,765.00 for the 2021 Bridge Rehabilitation Project.
PURPOSE:
To award a Construction Contract for various bridge maintenance projects throughout the City.
BACKGROUND:
The City inspects and maintains 33 bridges on the local street network. To insure public safety, the City of Aurora's bridges are inspected according to the Federal Highway Administration (FHWA) National Bridge Inspection Standards (NBIS). The inspection data is used by the Illinois Department of Transportation (IDOT) to allocate funding for bridge projects. The Engineering Division also reviews the reports to monitor bridge conditions, and plan for repairs and maintenance activities.
Based on the reports, IDOT's recommendations and the available budget for the year, the Engineering Division went out to bid for a project that included the scope of work on the following bridges.
|
Structure |
|
|
|
|
Number |
Location |
Crossing |
Scope of Work |
|
045-0012 |
New York Street |
Fox River |
Washing, Protective Coat, Structural & Deck Repair |
|
045-6005 |
Downer Place |
Fox River E. |
Washing, Protective Coat |
|
045-6006 |
Downer Place |
Fox River W. |
Washing, Protective Coat |
|
045-6018 |
Sullivan Road |
Fox River |
Washing, Protective Coat, Structural Repair |
|
045-6022 |
Wood Street |
BNSF |
Washing, Protective Coat |
|
045-6052 |
Farnsworth Ave |
BNSF |
Washing, Protective Coat, Structural & Deck Repair |
|
045-3089 |
Indian Trail |
Fox River E. |
Deck Repair |
|
045-6001 |
Benton Street |
Fox River |
Structural Repair |
|
045-6010 |
Farnsworth Ave |
Indian Creek |
Structural Repair |
DISCUSSION:
This project was advertised on July 30, 2021 in the Aurora Beacon News, several vendors viewed the documents from the City's website and bids were opened and publicly read on August 16, 2021. The bid tabulation for the two bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Martam Construction, Inc. of Elgin, IL in the amount of $301,765.00 which is 6.6% less than the Engineer's Cost Estimate.
The local preference ordinance does apply to this bid, however both bidders were not local. Martam Construction, Inc. is located at 1200 Gasket Drive, Elgin, IL 60120.
We recommend awarding the 2021 Bridge Rehabilitation Project to Martam Construction, Inc. for the unit prices submitted. A copy of Martam Construction's submitted bid is attached as Exhibit 'B'.
The improvements will be funded with account 340-4460-431.73-80 (G016 - Bridge Rehabilitation) which has a 2021 budget of $400,000.
IMPACT STATEMENT:
Construction will begin in September and will be completed by November, depending on weather. Minor impacts to local traffic are expected during construction activities.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract to Martam Construction, Inc. in the bid amount of $301,765.00 for the 2021 Bridge Rehabilitation Project.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to make repairs and perform various maintenance projects throughout the City on its bridge system; and
WHEREAS, bids were received and publicly opened and read on August 16, 2021 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Martam Construction, Inc., 1200 Gasket Drive, Elgin, IL 60120 was the lowest responsible bidder in the amount of Three Hundred One Thousand, Seven Hundred Sixty-Five Dollars and Zero Cents ($301,765.00); and
WHEREAS, the 2021 City Budget provides funds in account 340-4460-431.73-80 (G016 - Bridge Rehabilitation).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Martam Construction, Inc. for the unit prices shown within the bid as set forth in Exhibit 'B'.