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TO: Mayor John Laesch
FROM: Ian Wade, Capital Projects Manage
DATE: August 25, 2025
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Company, PO Box 998, Aurora, IL, 60507 in the amount of $276,725.20 for the resurfacing of three parking lots
PURPOSE:
To enter into an agreement with Geneva Construction Company, PO Box 998, Aurora, IL, 60507 in the amount of $276,725.20 for the resurfacing of the Customer Service Lot (3770 McCoy Drive), Parking Lot C (73 S. River Street), and various drive lanes and parking areas at the Fox Metro Wastewater Treatment Plant (682 State Route 31, Oswego).
BACKGROUND:
The City is looking to resurface the asphalt pavement on two city parking lots. Additionally, Fox Metro requested the opportunity to utilize this procurement and get portions of the drive lanes and parking areas around their treatment plant in Oswego similarly resurfaced. The Fox Metro portion of this contract (approximately $174,000) will be initially paid for by the City but will be reimbursed by Fox Metro in accordance with the recently approved Intergovernmental Agreement (attached).
DISCUSSION:
An invitation to bid was published and seven bids were received on August 18, 2025. Of the seven bids received, Schroeder Asphalt Services, Inc. of Marengo, IL submitted the lowest bid in the total amount of $276,725.20 (attached), which includes a $20,000 contingency to address any additional repairs or quantities deemed necessary during construction. However, since this bid was subject to Local Preference and local contractor Geneva Construction Company was within the allowable 5% threshold for consideration (see attached bid submittal) and agreed to perform the work for the lowest bid amount, the City is requesting authorization to enter into an agreement with Geneva. See attached Bid Tabulation (see attached), for additional details.
The Customer Service Lot (which was approximately $32,450 of the total bid amount) and Lot C (approximately $70,300) were separate, approved Decision Packages budgeted in 2025 using accounts 101-4411-417.38-05 (remaining balance of $1,764,657.62) and 101-4030-418.38-05 (remaining balance of $123,573.50), respectively. Front funding of the work at Fox Metro (approximately $174,000) will also be paid using account 101-4411-417.38-05, with Fox Metro reimbursing the City in full to recovery account 101-4411-341.10-99.
IMPACT STATEMENT:
Asphalt resurfacing is necessary to maintain functional and safe operations of these parking facilities.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Company, PO Box 998, Aurora, IL, 60507 in the amount of $276,725.20 for the resurfacing of three parking lots
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, Seven bids were received for the resurfacing of three parking lot locations, including two City-owned lots and pavement around the Fox Metro wastewater treatment plant in Oswego (which will be reimbursed to the City); and
WHEREAS, local bidder Geneva Construction Company, PO Box 998, Aurora, IL, 60507 was within the allowable 5% threshold of the low (non-local) bidder to satisfy the requirements of our Local Bidder Ordinance; and
WHEREAS, Geneva Construction Company has agreed to perform the work for the low bid amount of $276,725.20; and
WHEREAS, resurfacing of the Customer Service Lot (which was approximately $32,450 of the total bid amount) and Lot C (approximately $70,300) was budgeted as separate Decision Packages in the 2025 budget to be funded using accounts 101-4411-417.38-05 (remaining balance of $1,764,657.62) and 101-4030-418.38-05 (remaining balance of $123,573.50), respectively; and
WHEREAS, front funding of the work at Fox Metro (approximately $174,000) will also be paid using account 101-4411-417.38-05, with Fox Metro reimbursing the City in full to recovery account 101-4411-341.10-99; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to enter into an agreement with Geneva Construction Company, PO Box 998, Aurora, IL, 60507 in the amount of $276,725.20 for the resurfacing of three parking lots.