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TO: Mayor Richard C. Irvin
FROM: Kenneth Schroth, P.E.,CFM, Director of Public Works/City Engineer
DATE: October 10, 2017
SUBJECT:
Resolution authorizing the City's Corporation Counsel and the City Engineer to proceed with the acquisition of temporary and permanent easements and Right of Way associated with the Aurora Transportation Center (ATC) Regional Facility Enhancement Project.
PURPOSE:
To obtain authorization for the City's Corporation Counsel and the City Engineer to proceed with the acquisition of temporary and permanent easements and Right of Way associated with the Aurora Transportation Center (ATC) Regional Facility Enhancement Project in a total amount not to exceed $375,000 dollars.
BACKGROUND:
The proposal is part of the Aurora Transportation Center (ATC) Regional Facilities Enhancement Project (CIP A059). Located in downtown Aurora, the proposed improvements will help serve as a catalyst to future development. The project is comprehensive in nature and focused on renovating Broadway / IL Route 25, the ATC parking facilities, and providing a bicycle/pedestrian bridge that will span the Fox River. The vehicular improvements will include the relocation of the existing Pace Bus staging area and traffic signal to the main ATC parking facility, the reconfiguration parking stalls to add efficiency, a landscaped median in Broadway, and additional parking stalls in Lot W. The new bicycle/pedestrian bridge will provide access to the west side of the river, connect two regional trails, and provide access to additional parking for the ATC and RiverEdge Park. Please refer to the Overall Project Location attachment.
The approximately $14.7M dollar project is being funded largely by a CMAQ grant in an amount up to $11.4M, additional construction funding is being provided by the Kane County Forest Preserve in the amount of $1.65M, and the balance of the funding is to come from the 2017 GO Bond Issuance in the amount $1.65M for construction and construction engineering. Additionally, $0.7M for utility work and $1.4M for Phase I and II Engineering has been funded from the bond, and $350K from the Kane County Forest Preserve went towards Phase II Engineering.
For some additional background on the CMAQ grant process, in March of 2015, the City applied for Federal funding for the Congestion Mitigation and Air Quality (CMAQ) Improvement grant program administrated by the Chicago Metropolitan Agency for Planning (CMAP). In October 2015, the City's project was approved for programming. Federal funds granted to the City totaled, $8,625,982 with Phase II engineering design cost of $598,071 in 2018 and construction value of $8,027,911 in 2019.
In June of 2016, the City received proposal from WBK Engineering LLC for Phase II engineering design services. WBK Engineering LLC lead a team of consultants from Christopher B. Burke Engineering Ltd (CBBEL) and T.Y Lin International Group (T.Y. Lin). In order to accelerate the design, the City entered and elected to locally fund Phase II engineering design (Resolution R16-170).
In July of 2017, the City requested a change in schedule and cost increase from CMAP to advance the City's project to 2018 construction. With the completion of phase I and II engineering design work and submittal of the pre-final plan, the City demonstrated to CMAP that the City's project was ready for approval and proposed project letting on January 19, 2018. CMAP approved the City's request to move up construction for 2018 and a funding increase. The total CMAQ Grant for construction and Phase III engineering is now for an amount up to $11,482,924. This project will be administered through IDOT according to the local agency agreement and IDOT will invoice the City for the City’s portion of the cost of the improvements.
Staff has been working with its engineering consulting team to advance the Phase I and II design, Phase III contracts, and acquisition and utility relocations, with the goal of meeting deadlines for the January 2018 letting. If successful in doing so the construction process is planned to commence in early 2018 with project completion in early 2020.
DISCUSSION:
The authorization to proceed with the acquisition of temporary and permanent easements and Right of Way is being proposed to facilitate the construction of the Aurora Transportation Center (ATC) Regional Facilities Enhancement Project in early 2018.
The temporary and permanent easements and Right of Way associated with the Aurora Transportation Center (ATC) Regional Facility Enhancement Project will cross a total of 13 parcels. A Plat of Highways has been prepared by WBK Engineering, attached hereto as Exhibit "A", which identifies the permanent, temporary construction easement and right-of-way required for the project.
The City's entered a contract with Santacruz Associates Ltd (Resolution R16-170) for the appraisal and negotiation of for the required easements and right of way. Santacruz Associates Ltd has completed the appraisal and will be negotiating with the property owners, the total appraisal value for these easements and ROW was taken into account when determining the proposed not to exceed amount.
The acquisition contemplated in this agreement was included in the approved 2017 A059 CIP budget and the account from which the project is to be funded is 353-4433-437.73-20.
IMPACT STATEMENT:
Staff would anticipate that this project will increase the City’s overall tax base and viability by facilitating investment and development which will help offset acquisition costs and any incidental Department or staffing impacts of coordinating the project.
RECOMMENDATIONS:
Staff would recommend APPROVAL of the resolution authorizing and directing the Corporation Counsel, City Engineer and respective designees to proceed with the acquisition of temporary easement, permanent easements and Right of Way associated with the Aurora Transportation Center regional facility enhancement project. Please forward this resolution to the Finance Committee for their review and recommendation for approval.
cc: Alderman O’Connor, Chairman
Alderman Mesiacos
Alderman Bugg
Alderman Mervine, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing and directing the Corporation Counsel, City Engineer and respective designees to proceed with the acquisition of temporary easement, permanent easements and Right of Way associated with the Aurora Transportation Center regional facility enhancement project.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City deems it necessary to acquire certain property for the purpose of performing certain improvements as shown on the overall ATC project; and
WHEREAS, the plat of highway identifying permanent, temporary construction easement and right-of-way for said project, hereinafter described and set forth in Exhibit “A” Plat of Highways as prepared by WBK Engineering; and
WHEREAS, Santacruz Associates Ltd has completed the appraisal for these parcels as shown on the plat of highway; and
WHEREAS, The 2017 Go Bond, CIP # A059 budget contains funding for the acquisition of these properties from Account No. 353-4433-437-73.20
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Corporation Counsel, the City Engineer and their respective designees are hereby authorized and directed to make the appropriate offer to acquire properties described in Exhibit "A" Plat of Highways, which is exhibit is make a part hereof; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Engineer and Corporation Counsel shall represent the City in the acquisition of the parcels required for the Project and that they may enter into contracts and acquire said parcels in an amount not to exceed $375,000.
BE IT FURTHER RESOLVED that the Corporation Counsel, City Engineer and their respective designees and may negotiate and contract with the owners of said parcels to pay for moving and replacement of fences, sheds or other items on said parcels,
BE IT FURTHER RESOLVED that Corporation Counsel, City Engineer and their respective designees may act for and on behalf of the City of Aurora to do all things necessary to acquire said parcels within the cost as provided herein.